Landscaping quoting software for design, build and grounds care

It's software that turns a walked site into a quote the client can accept: materials and crew time as separately priced lines in whatever unit each is actually sold in, a description of the finished space with photographs, an expiry date and a signature. ExtraflowDoc does that from the deal the enquiry already created, so the quote starts from the client and property data you captured rather than a blank template.

No. There is no measuring tool of any kind — no take-off from aerial photography, site plans or drone imagery, and no lawn-area lookup from a postcode. You bring the quantities from your own measuring wheel, wheel app or site plan, and ExtraflowDoc prices, presents and signs the quote built from them. If measuring from imagery is the part you want automated, this is not that product.

No. ExtraflowDoc is not design software: there is no CAD canvas, no 3D visualiser and no plant library to lay out a bed from. What it does is carry the design you produced elsewhere — the render, the mood board, the before-and-after photographs — into the same document as the price, in full-width image blocks with descriptions, so the client sees the vision and the number together instead of in two separate emails.

Yes, and it's the normal way to build a landscape quote here. Group the line items into a Materials section and a Labour section, each with its own heading and running total, then a combined subtotal, VAT and total underneath. Every line keeps its own unit, quantity, rate and margin, so plants can sit at cost plus mark-up while crew tasks run at your hourly rate.

Yes — that's the ordinary case, not an edge case. Each line item carries its own unit and quantity, so mulch at 20 bags, edging at 50 ft, patio at 60 sqf, shrubs at 15 units and planting at 140 hours all sit in the same table and roll into the same total. You're not forced into a common unit or into keeping a separate document per material type.

Yes, with calculated columns. Add a formula column for square metres × rate for turf, paving or mulch at depth, or linear metres × rate for edging, fencing and bed borders, and the totals recalculate when the measurement changes. Requote a 110 m² lawn as 150 m² by changing one number rather than rebuilding the quote.

Yes. Lay two or three pricing tables side by side in the same document — planting only, planting plus patio, and the full scheme with irrigation, for instance — each with its own line items and total. Clients who won't spend the top figure often will spend the middle one, and a tiered quote keeps that conversation with you instead of sending them to a second landscaper.

Yes, and on this trade it's the part that closes. Line items carry their own images, and full-width gallery blocks with written descriptions sit alongside the pricing — the tired lawn as you found it, the render or reference photographs of what it becomes, the planting list as pictures rather than Latin names.

No. ExtraflowDoc has no scheduling board, crew calendar or route optimisation, and it does not track vehicles between jobs. It produces and tracks the documents; a grounds-maintenance round with forty properties a week needs a scheduling tool, and ExtraflowDoc sits alongside one rather than replacing it.

Only for the paperwork. You can write, price and sign a seasonal grounds-care agreement — agreements are a document type in the same editor — and the mow, feed and tidy visits can be priced as lines within it. What ExtraflowDoc will not do is raise that invoice every month on its own, track the contract's renewal date, or handle a mid-season change to the visit frequency. There is no recurring billing engine here; the agreement is a document, not a subscription.

Yes. A won quote converts to an invoice in one click with every line carried over, and the purchase order for plants, stone or aggregate goes to your nursery or builders' merchant from the same line items. The quantities on the order match the quantities the client approved, because they are the same quantities.

ExtraflowDoc's free plan covers 5 documents a month per company with unlimited users — workable for a one- or two-crew outfit quoting a handful of installs. Paid plans start at £11.80/month for 20 documents, and because billing is per company rather than per seat, taking on seasonal staff in spring doesn't change the price.