Vehicle, claim and damage first
Registration, VIN, mileage, claim number and excess in a table, then the damage panel by panel. The engineer finds what they need, and the owner understands what was hit.
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For bodyshops, accident repair centres and garages
Garage and bodyshop quoting software for accident and mechanical repairs
ExtraflowDoc lets a garage write an estimate that the owner and the insurer's engineer can both follow: the vehicle and claim, the damage panel by panel, parts and labour hours itemised, calibrations and sublet work on their own lines, who pays what, and an authorisation to start.
- Quotes
- Estimates
- Proposals
- Agreements
- Work orders
- Purchase orders
- Delivery notes
- Invoices
Free plan available. No credit card required. Or build a quote in your browser with nothing to install.
Free plan, no card neededParts and labour hoursSigned repair authorisation
See it in action
What's Inside ExtraflowDoc?
Explore the screenshots for a better understanding — click any screenshot to view it full-screen.
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The ExtraflowDoc document editor
Built for repair estimates
What a garage or bodyshop estimate has to get right
A repair estimate has two readers: the owner, who wants the car back with no surprises, and the insurer's engineer, who checks every hour. Writing for both of them is the job.
Parts and labour as sections
Genuine or pattern parts in one section, panel and paint labour in hours at your rate in another. The estimate is laid out the way you will invoice it.
Calibrations and sublet work on their own lines
ADAS calibration, wheel alignment and other sublet work each get their own line. Owners stop being caught out by the cost of a radar after a bumper repair.
Who pays what, in one table
Split the total into the excess and what the insurer pays, so the owner knows before work starts what they will owe at collection.
A timeline the owner can plan around
Parts arriving, repair, paint, calibration and collection as dated milestones. Fewer calls asking when the car will be ready.
A signed authorisation to repair
The owner signs the authorisation with terms on supplements, parts and storage. The final invoice is raised from the same lines when the car goes home.
Worked example
Anatomy of a real accident repair estimate
This is a real six-page ExtraflowDoc estimate from an accident repair centre in Wilmington, Delaware, after a front-corner collision on a 2022 compact SUV, for $4,632.00 on an insurance claim. An accident repair estimate has two readers, the car's owner and the insurer's engineer, and this one is written for both of them.
Pages 2 and 3 — vehicle, claim and damage, panel by panel
A summary and a vehicle and claim table identify the car and the claim. Cards list the OEM parts on order. A damage diagram and a panel-by-panel table record what was found on each panel and how it will be repaired.
Page 4 — parts and labour, with hours and rates
OEM parts come to $2,668.00, each on its own line. Labour and services, $1,964.00, show panel and paint hours at the hourly rate, paint and materials, a structural measure, the front radar and camera calibration many owners do not expect, a sublet wheel alignment and the disposal charge.
Pages 5 and 6 — who pays what, the timeline and authorisation
A short table splits the total into the owner's $500 excess and what the insurer pays the repairer direct. A repair timeline, a lifetime warranty, terms on supplements, parts and storage, and a repair authorisation the owner signs complete it.
Garage and bodyshop document examples
The repair estimate, the invoice and the warranty
The full accident repair estimate, the invoice a garage sends when the car is ready, and the repair warranty that goes with it. Click any example to open it.
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Car Body Repair Estimate Example for Insurance
A front-corner collision: damage panel by panel, genuine parts, labour hours, ADAS calibration and who pays what.View full exampleCustomer stories
From service businesses that quote every day
“ExtraflowDoc saved us hours every week. We send professional cleaning quotes in minutes instead of hours.”
“Best ROI of any software we've purchased. Paid for itself in the first week.”
“The Pipedrive integration is seamless. All our client data auto-fills perfectly.”
Integrations
Quote from the customer record you already keep
ExtraflowDoc installs into Pipedrive and monday.com, so the estimate is built on the deal or item for the vehicle, with the owner, the claim and the photos already there.
Repair estimates in Pipedrive
Open ExtraflowDoc from the deal. The owner and custom fields such as registration, VIN, claim number or insurer fill the estimate, and the signed authorisation stays on the deal.
Repair estimates in monday.com
If your repairs run on a monday.com board, build the estimate from the item. Its columns fill the document, and the signed estimate is saved back on the repair.
Pricing
Per company, so every estimator and service adviser can quote
Estimators, service advisers and reception all quote on one plan. ExtraflowDoc charges by documents per month per company, not per ramp or bay.
Free plan
£0.00/month
5 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
Basic plan
£11.80/month
20 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
Standard plan
£19.68/month
35 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
FAQ
Garage and bodyshop quoting software: frequently asked questions
Including what ExtraflowDoc does not do.
What is garage quoting software?
It is software that turns an inspection into an estimate the owner can authorise: the vehicle and damage, parts and labour, sublet work, who pays what and terms. ExtraflowDoc does this inside Pipedrive or monday.com, from the deal or item for the vehicle.
Does it include a parts catalogue or labour times?
No. ExtraflowDoc has no parts database, labour-time guide or VIN decoder, and it is not an accident estimating system of the kind insurers and engineers use. Bring your own parts and hours, and ExtraflowDoc lays them out and gets them signed.
Does it send estimates to insurers?
No. There is no connection to insurer platforms. You can send the estimate PDF or link to the engineer yourself, and put the claim number and excess in the document.
Is it a garage management system?
No. It does not book ramps, record technician time or manage parts stock. It writes and tracks the estimate, the authorisation, the purchase orders for parts and the invoice.
Can I charge labour by the hour at different rates?
Yes. Put panel, paint and mechanical labour on separate lines, each with its own hours and rate, and paint materials per paint hour if that is how you charge them.
Can I add photos of the damage?
Yes. Each line can carry several photos, and full-width image sections show the damage alongside a description.
Can I see my margin on a repair?
Yes. Enter the trade cost of parts and add your mark-up or margin per line; labour carries your hourly rate. The document details show cost, profit and margin to your team, and cost columns marked internal never appear on the owner's copy.
Is there a free plan for a small garage?
Yes. The free plan covers 5 documents a month with unlimited users. Paid plans start at £11.80/month for 20 documents, priced per garage rather than per service adviser.
Ready for the next car?