Scope of works before price
A scope of works, a before-and-after image and a table of what changes in the room come first. The client signs up to the room, and the figures that follow are attached to something they can picture.
EN-GBEnglish (UK)
For renovation builders and refurbishment firms
Renovation quoting software for builders: kitchens, bathrooms and whole-house refurbishments
ExtraflowDoc helps a renovation builder quote for a room the client cannot see yet: the scope of works, the before and after, selections and allowances that say what happens if the client chooses differently, a contingency on its own line, and a signature to get started.
- Quotes
- Estimates
- Proposals
- Agreements
- Work orders
- Purchase orders
- Delivery notes
- Invoices
Free plan available. No credit card required. Or build a quote in your browser with nothing to install.
Free plan, no card neededAllowances and contingencyE-signatures included
See it in action
What's Inside ExtraflowDoc?
Explore the screenshots for a better understanding — click any screenshot to view it full-screen.
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The ExtraflowDoc document editor
Built for renovation work
What a renovation estimate has to get right
Renovation clients worry about two things: what the room will look like, and whether the price will creep up once the walls are opened up. A good estimate answers both before they have to ask.
Allowances that explain themselves
Mark vanity units, taps and lighting as allowances, and add a short table showing what happens if the client picks something cheaper or dearer. Variations stop turning into arguments.
Each trade a section with its own subtotal
Strip-out, plumbing and electrics, tiling, sanitaryware: each trade is a section with its own subtotal, so the client sees where the money goes and your subcontractors' prices stay traceable.
Contingency in plain sight
Put the contingency for hidden defects on its own line with the percentage in its name. Clients accept a contingency they were told about far more readily than a surprise variation.
Budget, standard and premium options
Price the same room two or three ways in separate quotation tables, each with its own total. The client compares finishes and budgets without asking you to redo the estimate.
Signed, then invoiced in stages
Add a payment schedule by stage and send the estimate for e-signature. When work starts, the accepted estimate becomes the first invoice in one click.
Worked example
Anatomy of a real renovation estimate
This is a real ten-page ExtraflowDoc estimate from a renovation company in Charlotte to homeowners turning a tired family bathroom into a shower room with a level-access shower, a double vanity unit and underfloor heating, for $27,128.00. Renovation clients are buying a room they can only picture, and they worry that the bill will creep up, so this estimate tackles both.
Pages 2 to 5 — the covering letter, the scope and the room before and after
A covering letter and a one-page summary lead into the scope of works. Then come a before-and-after page and a table of what changes in the bathroom, followed by the new layout and the selections the client has already made, so the price that comes next is tied to a picture.
Pages 6 and 7 — five sections, with allowances labelled as allowances
Strip-out and preparation come to $5,250.00, plumbing and electrics to $5,466.00, tiling and the shower to $7,682.00. Sanitaryware and finishes, $6,260.00, are mostly allowances: the vanity unit, worktop, WC, shower valve and lighting each carry a budget rather than a model. A contingency of roughly 10%, $2,470.00, sits on its own line.
Page 8 — how an allowance moves the price
A three-row table shows what happens when the client chooses under, on or over an allowance: a $1,900 vanity unit against a $2,200 allowance is credited back, and a $1,100 shower set against a $650 allowance costs the difference at cost. The programme follows.
Pages 9 and 10 — payments, questions and the go-ahead
A payment schedule, the questions homeowners ask about living at home through the works, and a short page on what the estimate does and does not promise, finish with an acceptance block.
Renovation document examples
The bathroom estimate, and other rooms
The full bathroom renovation estimate, a kitchen renovation estimate, a general job estimate and a decking estimate for outside the house. Click any example to open it.
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Bathroom Remodel Estimate Example: Walk-in Shower
A shower room with a level-access shower: scope, before and after, five priced sections, allowances explained and a contingency.View full exampleCustomer stories
From a builder, a cabinet maker and a roofer
“Game changer for our construction business. Complex estimates that used to take hours now take 10 minutes.”
“Very intuitive. Our team was creating professional proposals on day one with zero training.”
“Best ROI of any software we've purchased. Paid for itself in the first week.”
Integrations
Quote from the site visit you have already logged
ExtraflowDoc installs into Pipedrive and monday.com, so the estimate is built on the deal or item the site visit created, with the address, the photos and the client's wish list already there.
Renovation estimates in Pipedrive
Open ExtraflowDoc from the deal. The homeowner, the address and custom fields such as room, budget bracket or year built fill the estimate, and the signed PDF stays on the deal for the site manager.
Renovation estimates in monday.com
If projects run on a monday.com board, build the estimate from the item. Its columns fill the document, and the signed estimate is saved back to the project.
Pricing
Per company, so sales and site managers can both quote
Designers, sales staff and the site managers who write up variations all share one plan. ExtraflowDoc charges by documents per month per company, not per user.
Free plan
£0.00/month
5 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
Basic plan
£11.80/month
20 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
Standard plan
£19.68/month
35 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
FAQ
Renovation quoting software: frequently asked questions
Including what ExtraflowDoc does not do.
What is renovation quoting software?
It is software that turns a site visit into an estimate a homeowner can sign: the scope of works, the trades priced by section, allowances, a contingency, a programme and payments. ExtraflowDoc does this inside Pipedrive or monday.com, from the deal or item the enquiry created.
Does it do take-offs from drawings or 3D design?
No. ExtraflowDoc does not measure from plans, draw layouts or render rooms. Bring the quantities and the visuals from your own tools, and ExtraflowDoc puts them into an estimate with the prices, allowances and terms around them.
How do I show allowances?
Name the line as an allowance, such as a vanity unit allowance, and add a short table explaining what happens under, on or over it. The example on this page does exactly that, so the client understands a change before it happens.
Can I send variations later?
Yes. A variation is a short document of its own, built from the same deal and sent for e-signature, so the original estimate and every change sit together on the job.
Does it schedule gangs or track job costs?
No. There is no calendar for your gangs, no timesheets and no job costing against the budget. The estimate can carry a programme section for the homeowner; tracking the work happens in your project tool.
Can I see my margin by trade?
Yes. Enter subcontractor and material costs and add your mark-up or target margin on each line. The document details show your team cost, profit and margin for the whole job, and cost columns marked internal never reach the homeowner.
Can I show the client budget and premium options?
Yes. Add a quotation table for each option, each with its own total. Each table is fixed; the homeowner reads them side by side and tells you which one to build.
Is there a free plan for a small renovation firm?
Yes. The free plan covers 5 documents a month with unlimited users, and paid plans start at £11.80/month for 20 documents, enough for a busy season of estimates and variations.
Ready for the next site visit?