Preparation itemised
Washing down, scraping by the square metre, rotten boards by the metre run, filling and spot priming: each prep step is a line, so the homeowner can see what a cheaper decorator leaves out.
EN-GBEnglish (UK)
For painters and decorators
Painting and decorating quoting software for interior and exterior work
ExtraflowDoc lets a painter and decorator quote what separates a good job from a cheap one: the prep itemised, every surface measured, the paint schedule, the house before and after, paint ranges compared and a signature on the doorstep.
- Quotes
- Estimates
- Proposals
- Agreements
- Work orders
- Purchase orders
- Delivery notes
- Invoices
Free plan available. No credit card required. Or build a quote in your browser with nothing to install.
Free plan, no card neededPrep and painting as sectionsE-signatures included
See it in action
What's Inside ExtraflowDoc?
Explore the screenshots for a better understanding — click any screenshot to view it full-screen.
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The ExtraflowDoc document editor
Built for the way decorating is sold
What a painting and decorating quote has to get right
Every decorator uses paint. What homeowners are really comparing is the preparation, and a quote that buries it in one figure loses to one that shows it.
Prep, painting and materials as sections
Separate subtotals for preparation, painting and materials, plus safe working with old lead paint on older properties. The quote reads in the order the job is done.
Surfaces in their own units
Walls and render by the square metre, woodwork and fascias by the metre run, windows and doors each. Every line keeps its own unit, and a change in scope is one quantity.
Before and after, and the colours
Add a photo of the house as it is and a mock-up in the new colours, with a paint schedule naming the primer, finish, sheen and number of coats for each surface.
Good, better, best paint
Offer standard, premium and top-of-the-range paint as options, with the price difference and how long each lasts. Homeowners often go for the longer-lasting one when it is there on the page.
Signed on the doorstep
Send the quote for e-signature from your phone outside the house. When the job is finished, the accepted quote becomes the invoice in one click.
Worked example
Anatomy of a real exterior painting estimate
This is a real six-page ExtraflowDoc estimate from a painting firm in Portland, Oregon, to homeowners having the outside of a 1952 bungalow repainted in deep navy with white woodwork, for $12,340.00. Painting estimates are judged on preparation, because that is where cheap jobs cut corners, so this one sets out the prep in detail.
Pages 2 and 3 — what was measured, and the house before and after
A summary gives the total, the area and the time on site, and explains why a house built before 1978 needs lead-safe working. A table records each surface with its measurement and condition. A before-and-after page shows the house in its new colours, and a paint schedule names the primer, finish, sheen and coats for every surface.
Pages 4 and 5 — prep, lead-safe working, painting and materials
Preparation comes to $3,388.00, with scraping by the square foot and rotten boards by the linear foot. Lead-safe working is its own section at $920.00. Painting, $6,652.00, prices the cladding by the square foot, the woodwork by the linear foot and the windows each; materials are $1,380.00. Three paint ranges then show how price and lifespan change.
Page 6 — exclusions, terms and acceptance
What is and is not included, then terms on hidden rot, weather, payments and the guarantee, and an acceptance block.
Painting and exterior examples
The painting estimate, the decorating quote and the rest of the exterior
The full exterior painting estimate, a painting quote template, and jet washing and cladding estimates for the same house. Click any example to open it.
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Painting Estimate Template: Exterior House Repaint
A 1952 bungalow repainted: prep itemised, lead-safe working, before and after, a paint schedule and three paint ranges.View full exampleCustomer stories
From trade businesses that quote homeowners every week
“Best ROI of any software we've purchased. Paid for itself in the first week.”
“ExtraflowDoc saved us hours every week. We send professional cleaning quotes in minutes instead of hours.”
“Very intuitive. Our team was creating professional proposals on day one with zero training.”
Integrations
Quote from the site visit you have already logged
ExtraflowDoc installs into Pipedrive and monday.com, so the quote is built on the deal or item the site visit created, with the address, the photos and the colours you discussed.
Decorating quotes in Pipedrive
Open ExtraflowDoc from the deal. The homeowner, the address and custom fields such as year built, floor area or colours fill the quote, and the signed PDF stays on the deal.
Decorating quotes in monday.com
If jobs run on a monday.com board, build the quote from the item. Its columns fill the document, and the signed quote is saved back on the job for the team.
Pricing
Per company, so every estimator and foreman can quote
Estimators and foremen pricing touch-ups all work on one plan. ExtraflowDoc charges by documents per month per company, not per decorator.
Free plan
£0.00/month
5 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
Basic plan
£11.80/month
20 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
Standard plan
£19.68/month
35 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
FAQ
Painting and decorating quoting software: frequently asked questions
Including what ExtraflowDoc does not do.
What is painting and decorating quoting software?
It is software that turns a site visit into a quote the homeowner can sign: surfaces measured, preparation, painting and materials, colours, options and terms. ExtraflowDoc does this inside Pipedrive or monday.com, from the deal or item the enquiry created.
Does it measure a house from photos or satellite images?
No. ExtraflowDoc has no measuring tool. Bring the square metres and metres run from your own survey or an aerial report, and ExtraflowDoc prices and presents them.
Does it work out how many litres of paint I need?
No. There is no paint-coverage calculator. Put materials on their own line or section at the quantity you estimate, and the customer sees them next to the labour.
Can I show before-and-after images?
Yes. Add photos of the house as it is and a colour mock-up to the quote, either as line item images or as a full-width section with a description.
Can I offer standard and premium paint?
Yes, as a pricing options section showing the difference for each paint range, or as separate quotation tables with their own totals.
Does it schedule my teams?
No. ExtraflowDoc has no team calendar or job scheduling. It writes and tracks the quote, the work order and the invoice; scheduling stays in your own tool.
Can I see my margin on a job?
Yes. Price labour and materials from cost with a markup or margin, and the document details show cost, profit and margin to your team. Internal columns keep day rates off the homeowner’s PDF.
Is there a free plan for a small decorating firm?
Yes. The free plan covers 5 documents a month with unlimited users. Paid plans start at £11.80/month for 20 documents, which suits a firm quoting a few houses a week.
Ready for the next site visit?