Vehicle, claim and damage first
VIN, mileage, claim number and deductible in a table, then the damage panel by panel. The adjuster finds what they need, and the owner understands what was hit.
For collision and auto repair shops
Auto repair quoting software for collision and mechanical shops
ExtraflowDoc lets a shop write an estimate both the owner and the adjuster can follow: the vehicle and claim, damage panel by panel, parts and labor hours itemized, calibrations and sublets on their own lines, who pays what, and an authorization to start.
- Quotes
- Estimates
- Proposals
- Agreements
- Work orders
- Purchase orders
- Delivery notes
- Invoices
Free plan available. No credit card required. Or build a quote in your browser with nothing to install.
Free plan, no credit cardParts and labor hoursSigned repair authorization
See it in action
What's Inside ExtraflowDoc?
Explore the screenshots for a better understanding — click any screenshot to view it full-screen.
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The ExtraflowDoc document editor
Built for repair estimates
What an auto repair estimate has to get right
A repair estimate has two readers: the owner, who wants the car back and no surprises, and the adjuster, who checks every hour. Writing for both is the job.
Parts and labor as sections
OEM or aftermarket parts in one section, body and refinish labor in hours at your rate in another. The estimate matches how you will invoice.
Calibrations and sublets on their own lines
ADAS calibration, alignment and other sublet work get their own lines. Owners stop being surprised by the cost of a radar after a bumper job.
Who pays what, in one table
Split the total into the deductible and what the insurer pays, so the owner knows what they owe at pick-up before the work starts.
A timeline the owner can plan around
Parts arrival, repair, paint, calibration and pick-up as dated milestones. Fewer calls asking when the car will be ready.
A signed authorization to repair
The owner signs the authorization with terms on supplements, parts and storage. The final invoice comes from the same lines when the car leaves.
Worked example
Anatomy of a real collision repair estimate
This is a real six-page ExtraflowDoc estimate from a collision repair shop in Wilmington, Delaware, after a front-corner accident on a 2022 compact SUV, for $4,632.00 on an insurance claim. A collision estimate is read by two people, the car owner and the adjuster, and this one is written for both.
Pages 2 and 3 — the vehicle, the claim and the damage, panel by panel
A summary and a vehicle and claim table identify the car and the claim. Cards list the OEM parts on order. A damage diagram and a panel-by-panel table say what was found on each panel and how it is repaired.
Page 4 — parts and labor, with hours and rates
OEM parts come to $2,668.00, each on its own line. Labor and services, $1,964.00, show body and refinish hours at the hourly rate, paint and materials, structural measurement, the front radar and camera calibration many owners do not expect, a sublet alignment and the disposal fee.
Pages 5 and 6 — who pays what, the timeline and authorization
A short table splits the total into the owner's $500 deductible and what the insurer pays the shop directly. A repair timeline, a lifetime warranty, terms on supplements, parts and storage, and a repair authorization the owner signs complete it.
Auto repair document examples
The repair estimate, the invoice and the warranty
The full collision repair estimate, the invoice a shop sends when the car is ready, and the repair warranty that goes with it. Click any example to open it.
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Auto Body Repair Estimate Example for Insurance
A front-corner collision: damage panel by panel, OEM parts, labor hours, ADAS calibration and who pays what.View full exampleCustomer stories
From service businesses that quote every day
“ExtraflowDoc saved us hours every week. We send professional cleaning quotes in minutes instead of hours.”
“Best ROI of any software we've purchased. Paid for itself in the first week.”
“The Pipedrive integration is seamless. All our client data auto-fills perfectly.”
Integrations
Quote from the customer record you already keep
ExtraflowDoc installs into Pipedrive and monday.com, so the estimate is built on the deal or item for the vehicle, with the owner, the claim and the photos already there.
Repair estimates in Pipedrive
Open ExtraflowDoc from the deal. The owner and custom fields such as VIN, vehicle, claim number or insurer fill the estimate, and the signed authorization stays on the deal.
Repair estimates in monday.com
If repairs run on a monday.com board, build the estimate from the item. Its columns fill the document, and the signed estimate is stored back on the repair.
Pricing
Per company, so every estimator and advisor can quote
Estimators, service advisors and the front desk all quote on one plan. ExtraflowDoc charges by documents per month per company, not per bay.
Free plan
USD $0/month
5 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
Basic plan
USD $14.99/month
20 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
Standard plan
USD $24.99/month
35 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
FAQ
Auto repair quoting software: frequently asked questions
Including what ExtraflowDoc does not do.
What is auto repair quoting software?
It is software that turns an inspection into an estimate the owner can authorize: the vehicle and damage, parts and labor, sublets, who pays what and terms. ExtraflowDoc does this inside Pipedrive or monday.com, from the deal or item for the vehicle.
Does it include a parts catalog or labor time guide?
No. ExtraflowDoc has no parts database, labor-time guide or VIN decoder, and it is not a collision estimating system like those insurers use. Bring your parts and hours, and ExtraflowDoc presents and gets them signed.
Does it send estimates to insurers?
No. There is no connection to insurer platforms. You can send the estimate PDF or link to the adjuster yourself, and put the claim number and deductible in the document.
Is it a shop management system?
No. It does not schedule bays, track technician time or manage parts inventory. It writes and tracks the estimate, the authorization, the purchase orders for parts and the invoice.
Can I price labor in hours at different rates?
Yes. Put body, refinish and mechanical labor on separate lines, each with its hours and rate, and paint materials by the refinish hour if that is how you charge.
Can I add photos of the damage?
Yes. Each line can carry several photos, and full-width image sections show the damage with a description.
Can I see my margin on a repair?
Yes. Enter parts cost and add your markup or margin per line; labor carries your rate. The document details show cost, profit and margin to your team, and cost columns marked internal stay off the owner's copy.
Is there a free plan for a small repair shop?
Yes. The free plan covers 5 documents a month with unlimited users. Paid plans start at USD $14.99/month for 20 documents, priced per shop rather than per advisor.
Ready for the next car?