No per-document overage fees
Proposify caps sends at 10, 30, or 75 a month by tier and charges $0.50 to $0.75 for every document over that limit. ExtraflowDoc's document plans include a fixed monthly quota with unlimited users — no metered overage.
Proposify alternative
A Proposify Alternative Built for Pipedrive and monday.com Teams
ExtraflowDoc creates estimates, quotes, proposals, and invoices right inside the Pipedrive deal or monday.com board you're already working in — with unlimited users and no per-document overage fees.
Free plan available. No credit card required.
No training requiredWorks inside your CRM
At a glance
ExtraflowDoc vs Proposify
Proposify is a design-forward proposal builder billed per seat, with a document quota that grows by tier and overage fees beyond it. ExtraflowDoc is built for teams already running their pipeline in Pipedrive or monday.com who want quotes and documents generated straight from that deal or board data, with unlimited users included at every tier.
| Feature | ExtraflowDoc | Proposify |
|---|---|---|
| CRM integration | ||
| Native monday.com integration | Yes | No |
| Pipedrive integration | Yes | Partial |
| Documents stored in the deal or board itself | Yes | No |
| No separate account needed to manage documents | Yes | No |
| Pricing model | ||
| Unlimited users included on document plans | Yes | No |
| CRM integration available on the entry-level plan | Yes | No |
| No per-document overage fees | Yes | No |
| Permanent free plan, not just a trial | Yes | No |
| Documents & signatures | ||
| E-signatures | Yes | Yes |
| Reusable templates | Yes | Yes |
| Custom branding included on every plan | Yes | Yes |
| Approval workflows | No | Yes |
| Recipient document analytics (opens, engagement) | No | Yes |
| API access | No | Yes |
Proposify facts sourced from proposify.com's public pricing and product pages (captured August 2026); pricing and features change over time — check proposify.com for current details. “Partial” on Pipedrive integration reflects that Proposify's Pipedrive app syncs deal stages and imports contacts, but the proposal itself lives inside Proposify's own account rather than the deal, and that integration isn't available on the entry-level Basic plan. Its monday.com connection is Zapier-only, not native.
Who Proposify fits
Who is Proposify for?
Proposify is built for sales teams that want a polished, design-forward proposal builder with e-signatures, tracking, and — on its higher tiers — approval workflows and role-based permissions. Its content library, custom branding, and integrations with Salesforce, HubSpot, Pipedrive, and Zoho suit teams willing to pay per seat, with integrations reserved for the Team plan and up.
If your team already runs its pipeline in Pipedrive or monday.com, though, Proposify adds a similar gap to most CRM-external tools: its Pipedrive app syncs deal stages and imports contacts, but the proposal itself lives inside Proposify's own account, not the deal — and that integration isn't even available on the entry-level Basic plan. monday.com isn't a native integration at all; it's Zapier-only.
Why ExtraflowDoc
Why ExtraflowDoc is a real alternative to Proposify
ExtraflowDoc was built for that exact gap: create the quote or document directly inside the Pipedrive deal or monday.com item you're already working in, with CRM integration and unlimited users included from the free plan. Nothing to export, nothing to reconcile between two systems — your CRM data becomes the document.
Why teams switch
Documents live inside the deal — not a separate account
ExtraflowDoc opens right inside a Pipedrive deal, so your whole team creates, edits, and reviews documents in the same place they manage the sale. No separate Proposify login, no synced-but-separate proposal to keep track of, nothing to reconcile between two systems.
The same is true inside monday.com
Proposify's monday.com connection is Zapier-only, not a native integration. ExtraflowDoc runs directly on the board, pulling item and column data into the document automatically — no automation to build or maintain.
Watch the demo
See how much time you can cut from quoting prep, without leaving your CRM
More reasons teams switch from Proposify
CRM integration isn't locked behind an upgrade
Proposify's Basic plan doesn't include integrations at all — Pipedrive requires the Team plan or higher. Every ExtraflowDoc plan, including Free, connects natively to Pipedrive or monday.com.
A free plan, not a sales call
Proposify's only free option is a 14-day trial, and its top Business tier isn't self-serve — it starts at $3,900/year and requires a sales call. ExtraflowDoc's Free plan is permanent and self-serve, no credit card required.
Documents live inside the deal, not a separate account
Proposify's Pipedrive app syncs deal stages and contacts, but the proposal itself is built and stored in a separate Proposify account. ExtraflowDoc's documents are created and stored inside the deal or board itself.
Real documents
Real documents, not just a comparison table
It's one thing to read a feature comparison — it's another to see the actual documents teams build. These are real quotes, estimates, and proposals created by ExtraflowDoc customers: proof that a tool living inside your CRM can still produce something this polished.
Flooring estimate — cover page
Flooring estimate — materials pricing
Flooring estimate — totals
Flooring estimate — project details
Side-by-side pricing options (CPQ)
Equipment rental proposal
HVAC replacement quote — line items
HVAC replacement quote — totals
Kitchen remodel proposal — scope of work
HVAC replacement proposal — project scope
Proposal — value comparison table
Proposal — payment details
Customer stories
Trusted by sales teams that quote every day
4.8 out of 5 from 157 reviews
“Best ROI of any software we've purchased. Paid for itself in the first week.”
“Game changer for our construction business. Complex estimates that used to take hours now take 10 minutes.”
“The Pipedrive integration is seamless. All our client data auto-fills perfectly.”
“ExtraflowDoc saved us hours every week. We send professional cleaning quotes in minutes instead of hours.”
“Very intuitive. Our team was creating professional proposals on day one with zero training.”
“I've had a great experience with ExtraflowDoc. It makes creating quotes, proposals, estimates, and contracts way easier and a lot faster. The Pipedrive integration is super helpful too since it pulls in the info you need without all the extra manual work.”
“Extra Flow Doc has been an outstanding addition to our workflow in Pipedrive. The app works seamlessly with Pipedrive, making document generation and automation incredibly smooth and easy to use. What really stands out is how much time it saves our team every single day.”
“Extra Flow Doc has been a great tool for me and has really improved the way I use Pipedrive. The integration works smoothly, and generating documents and automating processes has become much easier and more efficient for me and the team I work with.”
Pricing
Simple, unlimited-user pricing
Every plan includes unlimited users and every document type. Start free — upgrade only when you need more documents a month.
Free plan
USD $0/month
Get started with the Free plan5 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
Basic plan
USD $14.99/month
Get started with the Basic plan20 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
Standard plan
USD $24.99/month
Get started with the Standard plan35 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
Support
Frequently asked questions
Everything you need to know about switching from Proposify to ExtraflowDoc.
Is ExtraflowDoc a good Proposify alternative for Pipedrive or monday.com users?
Yes — ExtraflowDoc connects directly to your Pipedrive deals or monday.com boards, so quotes and documents are generated from data you're already tracking, without exporting or re-entering it into a separate platform.
Does ExtraflowDoc work with both Pipedrive and monday.com?
Yes. ExtraflowDoc has a native integration for both — you connect whichever CRM you already use, and documents are built straight from your deals or board items. You don't need to run both to use ExtraflowDoc.
Do I need to export data from Pipedrive or monday.com to create a document?
No. ExtraflowDoc pulls client details, custom fields, and deal or board products directly into the document — no manual copy-paste or export step.
Does ExtraflowDoc support e-signatures?
Yes. Send any document for signature from inside the deal or board and track its status in real time, with an audit trail that includes email verification and support for multiple signers.
How does ExtraflowDoc pricing compare to Proposify?
Proposify bills per seat with a document quota that grows by tier and charges overage fees beyond it — Basic is $19 to $29 per user per month for 10 sends (then $0.50 per extra document), Team is $41 to $49 per user per month for 30 sends and is the tier where Pipedrive integration unlocks, and Business is a custom-priced plan starting at $3,900/year that requires a sales call. ExtraflowDoc's document-based plans include unlimited users at every tier, from Free (5 documents/month) up to USD $199.99/month for 600 documents, or an Unlimited plan with unlimited documents at USD $49.99 per user per month — no overage fees, no sales call required.
Can I bring my existing Proposify templates into ExtraflowDoc?
Not as a direct import. ExtraflowDoc templates are built in its own editor from your Pipedrive or monday.com data, so recreating your best Proposify templates there is usually a same-day task rather than a migration project.
What kind of documents can I generate with ExtraflowDoc?
Estimates, Quotes, Proposals, Invoices, Agreements, Purchase orders, Delivery notes, Work orders, Custom documents — all from the same editor, all connected to your CRM data.
Can I customize document templates with my own branding?
Yes, on every plan including Free — templates are built and saved in the ExtraflowDoc editor, and a shared team template library keeps every rep's documents on-brand.
Is ExtraflowDoc only for quotes, or can I use it for other document types too?
No — ExtraflowDoc covers the full document lifecycle: estimates, quotes, proposals, invoices, agreements, purchase orders, delivery notes, work orders, custom documents. Convert a won quote straight into an invoice in one click, with every line item carried over.
Is there a free trial?
ExtraflowDoc has a permanent Free plan — 5 documents a month, unlimited users, no credit card required — rather than a countdown. Proposify's only free option is a 14-day trial.
Ready to quote faster?