Preparation in detail
Washing, scraping by the square foot, rotted boards by the linear foot, caulking and spot priming: each prep step is a line, so the homeowner sees what a cheaper painter skips.
For painting contractors
Painting quoting software for interior and exterior painters
ExtraflowDoc lets a painter quote what separates a good job from a cheap one: the prep in detail, every surface measured, the paint schedule, the house before and after, paint lines compared, and a signature from the driveway.
- Quotes
- Estimates
- Proposals
- Agreements
- Work orders
- Purchase orders
- Delivery notes
- Invoices
Free plan available. No credit card required. Or build a quote in your browser with nothing to install.
Free plan, no credit cardPrep and paint as sectionsE-signatures included
See it in action
What's Inside ExtraflowDoc?
Explore the screenshots for a better understanding — click any screenshot to view it full-screen.
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The ExtraflowDoc document editor
Built for the way painting is sold
What a painting quote has to get right
Every painter uses paint. What homeowners are really comparing is preparation, and a quote that hides it in one number loses to one that shows it.
Prep, painting and materials as sections
Separate subtotals for preparation, painting and materials, plus lead-safe work on older houses. The quote reads the way the job is done.
Surfaces in their own units
Siding by the square foot, trim by the linear foot, windows and doors each. Every line keeps its own unit, and a change in scope is one quantity.
Before and after, and the colors
Add a photo of the house today and a rendering in the new colors, with a paint schedule naming primer, finish, sheen and coats for each surface.
Good, better, best paint
Show standard, premium and top-line paint as options with the price difference and how long each lasts. Homeowners often choose the longer-lasting one when it is on the page.
Signed on the spot
Send the estimate for e-signature from a phone at the house. When the job is done, the accepted estimate turns into the invoice in one click.
Worked example
Anatomy of a real painting estimate
This is a real six-page ExtraflowDoc estimate from a painting contractor in Portland, Oregon, to homeowners repainting the exterior of a 1952 bungalow in deep navy with white trim, for $12,340.00. Painting estimates are compared on preparation, because that is where cheap jobs cut corners, so this one shows the prep in detail.
Pages 2 and 3 — what was measured, and the house before and after
A summary gives the total, the area and the time on site, and explains why lead-safe work is required on a house built before 1978. A table records each surface with its measurement and condition. A before-and-after page shows the house in its new colors, and a paint schedule names the primer, finish, sheen and coats for every surface.
Pages 4 and 5 — prep, lead-safe work, painting and materials
Preparation comes to $3,388.00, with scraping by the square foot and rotted boards by the linear foot. Lead-safe work is its own section, $920.00. Painting, $6,652.00, prices siding by the square foot, trim by the linear foot and windows each; materials are $1,380.00. Three paint lines then show how price and lifespan change.
Page 6 — exclusions, terms and acceptance
What is included and not, then terms on hidden rot, weather, payments and the warranty, and an acceptance block.
Painting and exterior examples
The painting estimate, the painting quote and the rest of the exterior
The full exterior painting estimate, a painting quote template, and pressure washing and siding estimates for the same house. Click any example to open it.
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Painting Estimate Template: Exterior House Repaint
A 1952 bungalow repainted: prep in detail, lead-safe work, before and after, paint schedule and three paint lines.View full exampleCustomer stories
From trade businesses that quote homeowners every week
“Best ROI of any software we've purchased. Paid for itself in the first week.”
“ExtraflowDoc saved us hours every week. We send professional cleaning quotes in minutes instead of hours.”
“Very intuitive. Our team was creating professional proposals on day one with zero training.”
Integrations
Quote from the walk-around you already logged
ExtraflowDoc installs into Pipedrive and monday.com, so the estimate is built on the deal or item the walk-around created, with the address, the photos and the colors discussed.
Painting estimates in Pipedrive
Open ExtraflowDoc from the deal. The homeowner, the address and custom fields such as year built, square footage or colors fill the estimate, and the signed PDF stays on the deal.
Painting estimates in monday.com
If jobs run on a monday.com board, build the estimate from the item. Its columns fill the document, and the signed estimate is stored back on the job for the crew.
Pricing
Per company, so every estimator and crew lead can quote
Estimators and crew leads who price touch-ups all use one plan. ExtraflowDoc charges by documents per month per company, not per painter.
Free plan
USD $0/month
5 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
Basic plan
USD $14.99/month
20 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
Standard plan
USD $24.99/month
35 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
FAQ
Painting quoting software: frequently asked questions
Including what ExtraflowDoc does not do.
What is painting quoting software?
It is software that turns a walk-around into an estimate the homeowner can sign: surfaces measured, preparation, painting and materials, colors, options and terms. ExtraflowDoc does this inside Pipedrive or monday.com, from the deal or item the enquiry created.
Does it measure a house from photos or satellite images?
No. ExtraflowDoc has no measuring tool. Bring the square footage and linear feet from your own measurement or an aerial report, and ExtraflowDoc prices and presents them.
Does it calculate how many gallons I need?
No. There is no paint-coverage calculator. Put materials on their own line or section at the amount you estimate, and the customer sees it next to the labor.
Can I show before-and-after images?
Yes. Add photos of the house today and a color rendering to the estimate, either as line item images or as a full-width section with a description.
Can I offer standard and premium paint?
Yes, as a pricing options section showing the difference for each paint line, or as separate quotation tables with their own totals.
Does it schedule crews?
No. ExtraflowDoc has no crew calendar or job scheduling. It writes and tracks the estimate, the work order and the invoice; scheduling stays in your own tool.
Can I see my margin on a job?
Yes. Price labor and materials from their cost with a markup or margin, and the document details show cost, profit and margin to your team. Internal columns keep crew rates off the homeowner's PDF.
Is there a free plan for a small painting company?
Yes. The free plan covers 5 documents a month with unlimited users. Paid plans start at USD $14.99/month for 20 documents, which suits a crew quoting a few houses a week.
Ready for the next walk-around?