Better Proposals alternative
ExtraflowDoc creates estimates, quotes, proposals, and invoices right inside the Pipedrive deal or monday.com board you're already working in — with unlimited users and CRM integration included from the free plan up.
Free plan available. No credit card required.
At a glance
Better Proposals is a general-purpose proposal and e-signature tool with a large template library, billed per seat with features unlocked plan by plan. ExtraflowDoc is built for teams already running their pipeline in Pipedrive or monday.com who want quotes and documents generated straight from that deal or board data, with unlimited users included at every tier.
| Feature | ExtraflowDoc | Better Proposals |
|---|---|---|
| CRM integration | ||
| Native monday.com integration | Yes | No |
| Pipedrive integration | Yes | Partial |
| Documents stored in the deal or board itself | Yes | No |
| No separate account needed to manage documents | Yes | No |
| Pricing model | ||
| Unlimited users included on document plans | Yes | No |
| CRM integration available on the entry-level plan | Yes | No |
| Permanent free plan, not just a trial | Yes | No |
| Documents & signatures | ||
| E-signatures | Yes | Yes |
| Reusable templates | Yes | Yes |
| Custom branding included on every plan | Yes | Yes |
| Approval workflows | No | Yes |
| Recipient document analytics (opens, engagement) | No | Yes |
| API access | No | Yes |
Better Proposals facts sourced from betterproposals.io's public pricing and product pages (captured August 2026); pricing and features change over time — check betterproposals.io for current details. “Partial” on Pipedrive integration reflects that Better Proposals links contacts via an API key or Zapier from inside its own app — there's no native panel inside the Pipedrive deal, and it's only available starting on the Premium plan. Its monday.com connection is Zapier-only, not a native integration.
Who Better Proposals fits
Better Proposals is built for freelancers and agencies that want polished proposals with e-signatures, payment collection, and a large template library, fast. Its content library, open tracking, and integrations with 30+ tools — including Salesforce, HubSpot, and Pipedrive — suit teams that don't already live inside a CRM day to day.
If your team already runs its pipeline in Pipedrive or monday.com, though, Better Proposals adds a similar gap to most CRM-external tools: its Pipedrive connection pulls contact data in via an API key or Zapier, not a native panel inside the deal, and it's only available starting on the Premium plan — Starter has no CRM integration at all. monday.com isn't a native integration either; it's Zapier-only.
Why ExtraflowDoc
ExtraflowDoc was built for that exact gap: create the quote or document directly inside the Pipedrive deal or monday.com item you're already working in, with CRM integration and unlimited users included from the free plan. Nothing to export, nothing to reconcile between two systems — your CRM data becomes the document.
Why teams switch
ExtraflowDoc opens right inside a Pipedrive deal, so your whole team creates, edits, and reviews documents in the same place they manage the sale. No separate Better Proposals login, no API key to configure, nothing to reconcile between two systems.
Better Proposals' monday.com connection is Zapier-only, not a native integration. ExtraflowDoc runs directly on the board, pulling item and column data into the document automatically — no automation to build or maintain.
Watch the demo
A 3-person team on Better Proposals' Premium plan pays 3× the per-seat price — roughly $87/month — for a plan-wide cap of 50 sends. ExtraflowDoc's document plans are priced per company with unlimited users, so adding a rep doesn't add a line to your bill.
Better Proposals' Pipedrive connection requires the Premium plan or higher — Starter has no CRM integration at all. Every ExtraflowDoc plan, including Free, connects natively to Pipedrive or monday.com.
Better Proposals' only free option is a 14-day trial — after that, you're on a paid seat. ExtraflowDoc's Free plan is permanent: 5 documents a month, unlimited users, no credit card required.
Better Proposals' Pipedrive connection pulls contact data in, but the proposal itself is built and stored in a separate Better Proposals account. ExtraflowDoc's documents are created and stored inside the deal or board itself.
Real documents
It's one thing to read a feature comparison — it's another to see the actual documents teams build. These are real quotes, estimates, and proposals created by ExtraflowDoc customers: proof that a tool living inside your CRM can still produce something this polished.
Flooring estimate — cover page
Flooring estimate — materials pricing
Flooring estimate — totals
Flooring estimate — project details
Side-by-side pricing options (CPQ)
Equipment rental proposal
HVAC replacement quote — line items
HVAC replacement quote — totals
Kitchen remodel proposal — scope of work
HVAC replacement proposal — project scope
Proposal — value comparison table
Proposal — payment details
Customer stories
4.8 out of 5 from 157 reviews
“Best ROI of any software we've purchased. Paid for itself in the first week.”
“Game changer for our construction business. Complex estimates that used to take hours now take 10 minutes.”
“The Pipedrive integration is seamless. All our client data auto-fills perfectly.”
“ExtraflowDoc saved us hours every week. We send professional cleaning quotes in minutes instead of hours.”
“Very intuitive. Our team was creating professional proposals on day one with zero training.”
“I've had a great experience with ExtraflowDoc. It makes creating quotes, proposals, estimates, and contracts way easier and a lot faster. The Pipedrive integration is super helpful too since it pulls in the info you need without all the extra manual work.”
“Extra Flow Doc has been an outstanding addition to our workflow in Pipedrive. The app works seamlessly with Pipedrive, making document generation and automation incredibly smooth and easy to use. What really stands out is how much time it saves our team every single day.”
“Extra Flow Doc has been a great tool for me and has really improved the way I use Pipedrive. The integration works smoothly, and generating documents and automating processes has become much easier and more efficient for me and the team I work with.”
Pricing
Every plan includes unlimited users and every document type. Start free — upgrade only when you need more documents a month.
USD $0/month
Get started with the Free plan5 documents/month per company
USD $14.99/month
Get started with the Basic plan20 documents/month per company
USD $24.99/month
Get started with the Standard plan35 documents/month per company
Support
Everything you need to know about switching from Better Proposals to ExtraflowDoc.
Yes — ExtraflowDoc connects directly to your Pipedrive deals or monday.com boards, so quotes and documents are generated from data you're already tracking, without exporting or re-entering it into a separate platform.
Yes. ExtraflowDoc has a native integration for both — you connect whichever CRM you already use, and documents are built straight from your deals or board items. You don't need to run both to use ExtraflowDoc.
No. ExtraflowDoc pulls client details, custom fields, and deal or board products directly into the document — no manual copy-paste or export step.
Yes. Send any document for signature from inside the deal or board and track its status in real time, with an audit trail that includes email verification and support for multiple signers.
Better Proposals bills per seat and gates features by tier — Starter is $13 to $19/month for a single user with a 10-document send cap and no CRM integration, while Premium is $21 to $29 per user per month for unlimited seats but only 50 sends a month, and that's the tier where Pipedrive integration and API access unlock (a 3-person team on Premium runs roughly $87/month). ExtraflowDoc's document-based plans include unlimited users at every tier, from Free (5 documents/month) up to USD $199.99/month for 600 documents, or an Unlimited plan with unlimited documents at USD $49.99 per user per month.
Not as a direct import. ExtraflowDoc templates are built in its own editor from your Pipedrive or monday.com data, so recreating your best Better Proposals templates there is usually a same-day task rather than a migration project.
Estimates, Quotes, Proposals, Invoices, Agreements, Purchase orders, Delivery notes, Work orders, Custom documents — all from the same editor, all connected to your CRM data.
Yes, on every plan including Free — templates are built and saved in the ExtraflowDoc editor, and a shared team template library keeps every rep's documents on-brand.
No — ExtraflowDoc covers the full document lifecycle: estimates, quotes, proposals, invoices, agreements, purchase orders, delivery notes, work orders, custom documents. Convert a won quote straight into an invoice in one click, with every line item carried over.
ExtraflowDoc has a permanent Free plan — 5 documents a month, unlimited users, no credit card required — rather than a countdown. Better Proposals' only free option is a 14-day trial.
Ready to quote faster?
