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Residential Painting Quote Template, Built with ExtraflowDoc
A real residential painting quote — labor itemized room by room, paint and materials priced apart, tax and terms spelled out. See exactly how it's built, then create your own from a Pipedrive or monday.com deal.
Free plan available. No credit card required.
Real example
Explore the residential painting quote template
The real document, page by page — cover, quote header, itemized labor and materials, room photos, and terms. Click any page to view it full-screen.
Quote header & parties
Labor, materials & grand total
Room-by-room photos
Warranty & terms
What's inside
What's inside this painting quote
Built from ExtraflowDoc's flexible page blocks, so every section below can be edited, reordered, or reused in your next painting estimate.
Quote header & both parties
Quote number, issue date, valid-until date, your logo, and full contact details for the painter and the homeowner.
Itemized labor, room by room
Living room, kitchen, bedroom, trim and molding, ceilings, and cleanup — each with its own quantity, rate, and discount.
Paint & materials, priced apart
Paint brand, finish, colors, and sundries sit in their own section with their own total, so labor and materials never blur together.
Grand total with tax
Labor and materials roll up into one summary table, with the tax rate and the amount it applies to shown in full.
Room photos & scope notes
Full-width photos of the spaces being painted, each with the prep and finish you're quoting for that room.
Warranty & terms
Labor warranty, paint quality assurance, payment schedule, scope-change policy, and cancellation terms — agreed before the first drop cloth goes down.
How the numbers work
How this painting quote adds up
Nothing is hidden in a single lump sum — the client can follow every figure from the first room to the grand total.
Priced in the unit the job is measured in
Rooms are quoted per square foot — 300 sq.ft of living room at $15.00, less a 10% discount, is $4,050.00 — while trim and molding go by the linear foot (450 ft. at $2.00) and cleanup is a flat $300.00.
Discounts set per line, not per quote
The living room and kitchen carry a 10% discount; the bedroom carries a flat $1,000.00 off instead. Both kinds live on the same table, and the line totals recalculate as you change them.
Labor and materials kept separate
Labor comes to $19,950.00 across six lines. Paint and materials — brand, finish, colors, brushes, tape, and covers — sit in their own section at $1,200.00.
One tax rate, applied in the open
The summary table shows 8.00% applied to the $21,150.00 subtotal, adding $1,692.00 for a $22,842.00 grand total — rate, base, and result all printed.
Solution
ExtraflowDoc — the solution for creating painting quotes
Painting and decorating contractors use ExtraflowDoc to turn a Pipedrive or monday.com deal into a polished, signed quote — without leaving the CRM or rebuilding the same document for every job.
Quote, estimate, and invoice from one editor
Painting quotes, job estimates, bids, invoices, and agreements — all built from the same blocks, so your paperwork matches.
Autofill client & property data
Homeowner name, address, and any custom field flow in from the Pipedrive or monday.com deal automatically — no retyping.
Price by square foot or linear foot
Set a rate per sq.ft or per ft. and a quantity per room; line totals, discounts, and tax recalculate as you edit.
Collect e-signatures
Send the quote for signature and watch its status update in real time — no separate e-signature tool.
Save it as a painting quote template
Turn this document into a reusable template so every new paint job starts from the same on-brand structure.
See the transformation
The same document — in the editor and in the finished PDF
Edit blocks, pricing, and content live, then export a polished PDF that matches exactly what you built. Drag the handle to compare.
Everything in one place
ExtraflowDoc — everything you need to close more deals
Every feature that turns a CRM deal into a signed, on-brand quote, grouped by what it does.
Document creation & templates
All document types
Estimates, quotes, proposals, invoices, agreements, purchase orders, delivery notes, work orders, and custom documents.
Templates
Save any document as a reusable, on-brand template.
Team access
A shared template library keeps every estimator's documents consistent.
Convert quote to invoice
Turn a won quote into a painting invoice in one click, with every line item carried over.
Autopopulate from the deal
Company and manager
Your company details and the assigned rep populate automatically.
Client data
Contact information flows from the deal into the document — no retyping.
Custom fields
Any Pipedrive or monday.com custom field can populate anywhere in the document.
Deal products
Products already attached to the deal populate into the document in one click.
Product catalog
Search and add products
Search your product catalog and add items with one click.
Products and variations
Add a product with all of its variations and pricing tiers at once.
Images autopopulate
Product photos already in your catalog appear on the document.
Custom line items
Unique line items
Add one-off services — wallpaper removal, a feature wall, a touch-up visit — that aren't in your catalog.
Rich descriptions & images
Detailed, formatted descriptions with their own photos.
Item-level tax & discounts
Set tax, discount, and custom fields per line item — a percentage or a fixed amount, exactly as this example does.
Multi-page documents
Covers & galleries
Full-image pages and photo galleries with descriptions.
Tables & custom fields
Structured pricing tables and any custom field your CRM provides.
Multiple quotation tables
Lay out standard and premium finishes side by side in one document.
Signatures & payment details
Signature blocks, notes, and payment details on the same document.
Pricing & CPQ
Direct, markup, or margin pricing
Price a line item directly, from cost plus markup, or from a target margin.
Calculated fields
Custom formulas like price × quantity × days for day-rate crews and time-based work.
Volume discounts
Discount rules that apply automatically once quantity crosses a threshold.
Tiered pricing
Define pricing tiers per service so the right rate applies without a manual lookup.
Taxes & fees
Line-item tax
Apply tax per product or service line.
Document-level tax
Apply one tax rate across the whole document, the way this example's 8% applies to the combined subtotal.
Multiple taxes per document
Combine region-specific tax rules — GST + PST, VAT with reverse charge, and more — on one document.
E-signatures
Request from any document
Send for signing directly from the deal and see status update in real time.
Multiple signers
Collect sign-off from clients, partners, and internal approvers in one workflow.
Audit trail
Every signature ships with email verification and a timestamp.
Export & sharing
PDF export
Download a polished, print-ready PDF in one click.
Secure link sharing
Share documents through a secure web link — no attachment needed.
Instant generation
Documents are ready in seconds, every time.
See ExtraflowDoc in action (1:42)
Customer story
Trusted by teams that quote every day
“Extra Flow Doc has been a great tool for me and has really improved the way I use Pipedrive. The integration works smoothly, and generating documents and automating processes has become much easier and more efficient for me and the team I work with.”
More examples
Explore more document examples
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Frequently asked questions
Everything you need to know about creating painting quotes with ExtraflowDoc.
What's included in this painting quote template?
A cover page, a quote header with both parties and a valid-until date, an about-us section, an itemized labor table priced room by room, a separate paint and materials total, a grand total with tax, room photos, and a warranty and terms section.
Is this painting quote template free to use?
Yes. Open it in the ExtraflowDoc editor and start from it on the Free plan — up to 5 documents a month, no credit card required.
How is the painting work priced in this example?
By the unit the job is actually measured in. Interior rooms are quoted per square foot (300 sq.ft of living room at $15.00, less a 10% discount), trim and molding per linear foot (450 ft. at $2.00), and cleanup as a flat one-off item.
How do labor, materials, and tax add up to the grand total?
Labor totals $19,950.00 and paint and materials $1,200.00. Those roll into a summary table where 8% tax applies to the $21,150.00 subtotal, adding $1,692.00 for a $22,842.00 grand total — every step visible to the client.
Can I apply a discount to a single room instead of the whole quote?
Yes. Discounts are set per line item and can be a percentage or a fixed amount — this example takes 10% off the living room and kitchen and a flat $1,000.00 off the bedroom.
Can I use this as a painting estimate or bid template too?
Yes. The same structure works as a painting estimate, a job bid, or a decorating quote — change the document type and the heading, and keep the room-by-room pricing table.
Can I turn an accepted painting quote into an invoice?
Yes. Convert a won quote into a painting invoice in one click, with every line item, discount, and tax rate carried over.
Can I add photos of the rooms I'm quoting?
Yes. Full-width image blocks and photo galleries with descriptions are built into the editor, as the room pages in this example show.
Does the quote pull client and property details from my CRM?
Yes. Homeowner name, contact details, and any custom field flow in from the Pipedrive or monday.com deal automatically — no retyping.
Can clients sign the painting quote electronically?
Yes. Send it for e-signature directly from the CRM and track its status in real time — no separate e-signature tool required.
Does the template work outside the US?
Yes. ExtraflowDoc is localized into 30 languages, with line-item VAT, GST, PST, and sales tax support — so the same layout works as a painting and decorating quote template in the UK or anywhere else.
Ready to quote faster?