Cleaning Proposal Template: Medical Office Building

About this example

This example is the proposal a commercial cleaning company sends the property manager of a three-floor medical office building near Cleveland, Ohio: nightly cleaning of 32,000 square feet and 14 tenant suites, a day porter through clinic hours, supplies, and quarterly floor care, to replace a contractor the tenants have complained about.

A cleaning contract is won by showing the client you understood what went wrong before, so the proposal opens with a letter that names the problems and the plan that fixes them. It restates the building, the failures and what success would look like, then sets out how the night team cleans clinical areas: hospital-grade disinfectants, color-coded microfiber, bloodborne pathogens training and a nightly touchpoint checklist. A table gives every area, how often it is cleaned and what is done, and says that medical waste stays with licensed haulers. The team, a 30-day start-up plan, an annual price with Ohio sales tax, the equal monthly invoice, and terms on renewal, recleaning and insurance complete it.

Who it is for

Commercial cleaning and janitorial companies that bid office, medical, school and other building contracts with written proposals.