Agreement example · Equipment rental

Equipment Rental Agreement Example

A 5-page equipment rental agreement for lifts and a track loader: 4-week rates, delivery, damage waiver, extension rates, condition checks and rental terms.

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At a glance

This agreement in numbers

About this example

This example is the rental agreement an equipment rental company sends a general contractor for a retail store build-out. It rents two small scissor lifts, a tall scissor lift, a 45-foot boom lift and a compact track loader with pallet forks for four weeks, with delivery and pickup trips, a damage waiver and Florida sales tax.

Most rental disputes start at return, so this agreement settles the details before the equipment arrives. A comparison of the three lifts helps the crew use the right one, a rate table shows what an extension costs, and a checklist covers what the driver and superintendent check together at delivery and return. The terms cover trained operators, where the equipment may be used, what the damage waiver does and does not cover, breakdowns, call-off times and extra charges.

Who it is for

Equipment rental companies, tool hire shops and contractors who rent out lifts, loaders and other machines by the day, week or month.

Inside and how to use it

What this example contains, and how to make it yours

What's inside

  • A split title with the rental period, units, deposit and total
  • A side-by-side comparison of the three lifts
  • 4-week rental charges, delivery trips, damage waiver and tax
  • Day, week and 4-week rates for extensions
  • Condition checks at delivery and at return
  • Rental terms on operators, damage waiver, breakdowns and return

How to adapt it

  • Put the unit numbers on the agreement, not just the models
  • Say exactly what the damage waiver does not cover
  • Set the call-off time that stops the rent
  • Check condition together at delivery and at return

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