Invoice example · HVAC service
A 3-page HVAC service invoice: equipment and work order, repair labor and parts, refrigerant charge, maintenance visit, readings, recommendations and terms.
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Service invoice
All 3 pages of the invoice. Click any page to bring it forward or open it full-screen.
At a glance
Invoice
HVAC service
3
$2,003.14
This example is the invoice an HVAC contractor in Honolulu, Hawaii, sends a dental office after a repair and a scheduled maintenance visit: one of three split systems had stopped cooling, and the technician found a failed capacitor and a refrigerant leak at a service valve, then serviced all three units under the maintenance agreement.
Facilities and office managers approve an HVAC invoice when they can see what was wrong and what was done, so this one identifies the unit by model and serial number and ties the invoice to the work order. The repair is billed as a service call, technician and apprentice hours, and each part, with the refrigerant charged by the pound and weighed in to the nameplate charge. The maintenance visit, filters and drain service follow under the agreement. Hawaii's general excise tax applies to the labor and parts alike. A table of readings shows the unit before and after the repair, the recommendations are priced, and the invoice ends with payment details and terms on warranty, refrigerant handling and late payment.
HVAC contractors, refrigeration technicians and mechanical service companies that invoice repairs and maintenance visits to their customers.
Inside and how to use it
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Invoices, estimates, agreements, purchase orders and more, each shown page by page.
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