Invoice example · Moving services

Moving Company Invoice Template: Local Move

A 3-page moving invoice: packing hours and boxes used, moving crew time, extras, a change agreed on site, quote against actual, deposit and terms.

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At a glance

This invoice in numbers

About this example

This example is the final invoice a moving company near Portland, Oregon, hands a family at the end of moving day: packing a three-bedroom home on Friday, moving it to Lake Oswego on Saturday with a four-person crew and a 26-foot truck, a piano, furniture assembly and full value protection.

A local move is billed by the hour against an estimate, so this invoice shows what was actually used and how it compares with the quote. The first page names the move, the dates, the quote with its not-to-exceed price and the bill of lading, and lists the packing crew's hours and every box size used. Moving day is billed from arrival to the end of unloading, with the clock times printed, followed by travel time, the piano, protection and the one change agreed on the day: a long carry at the new house, with who agreed and when. A quote-against-actual table shows the family paid less than estimated, a balance table subtracts the deposit, and the terms cover payment, claims and box collection, with a delivery receipt to sign.

Who it is for

Moving companies, removal firms and movers who bill local and long-distance moves by the hour or by the job.

Inside and how to use it

What this example contains, and how to make it yours

What's inside

  • Move, dates, quote reference and bill of lading
  • Packing hours and every box size used
  • Crew time with arrival and finish times
  • Extras and a change agreed on site, with who agreed
  • Quote against actual, deposit deducted and balance due
  • Terms on payment and claims, and a delivery receipt

How to adapt it

  • Print the clock times your hourly charges are based on
  • Record who agreed to any change made on the day
  • Compare the final bill with the quote line by line
  • Use the claims period your license or tariff requires

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