Invoice example · Wedding catering
A 4-page catering invoice for a 140-guest wedding: food, bar, staff, rentals, service charge, sales tax, deposits paid, balance due and changes.
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Final invoice
All 4 pages of the invoice. Click any page to bring it forward or open it full-screen.
At a glance
Invoice
Wedding catering
4
$27,070.94
This example is the final invoice a caterer in Austin, Texas, sends a couple two days after their wedding reception: 140 guests at a ranch venue, a cocktail hour with passed appetizers, a family-style barbecue dinner, late-night tacos, a beer and wine bar, a team of 14 staff and the rentals.
A catering bill is usually the last of three payments, so the invoice has to reconcile what was proposed, what happened on the day and what has been paid. The first page names the event, the venue, the final guest count against the guaranteed count, and the proposal it follows. Food, beverages, staff and rentals are each priced per guest or per hour, the 20% service charge is explained as not a tip, and Texas sales tax is applied to the whole event. A balance table subtracts the deposit and the second payment from the event total, and a second table explains every change from the signed proposal. The invoice ends with bank details, payment terms and a thank-you to the couple.
Caterers, private chefs and event venues that bill weddings, corporate events and parties after the event, with deposits already paid.
Inside and how to use it
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Invoices, estimates, agreements, purchase orders and more, each shown page by page.
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