For removal companies and hauliers
ExtraflowDoc lets a removal firm quote a move the customer can trust: the inventory behind the lorry and the hours, crew time kept apart from boxes and packing materials, what happens if the move overruns, and a signature that secures the date.
Free plan available. No credit card required. Or build a quote in your browser with nothing to install.
See it in action
Explore the screenshots for a better understanding — click any screenshot to view it full-screen.
The ExtraflowDoc document editor
Built for the way removals are priced
Complaints after a house move are nearly always about the final bill. A quote that shows how the price was put together, and where it stops, is the cheapest dispute you will ever avoid.
A room-by-room table of the main items, the box count and the cubic feet explains the size of the lorry and the hours. When the customer produces a garage full of belongings on moving day, the quote shows what was agreed.
Packers by the hour and boxes by type in one section, crew and lorry by the hour in the next, cover and extras in a third. Each carries its own subtotal, so the customer can see what packing themselves would save.
Crew time by the hour, travel as a fixed charge, a piano as a single item, boxes by the piece. Every line keeps its own unit, and the total adds up the way the removal is actually invoiced.
Add a short table showing what the customer pays if the move takes an hour less, as estimated or longer, with the capped price at the bottom. It is a saved section, so every hourly quote includes it.
Price “you pack”, “kitchen only” and a full packing service as separate quotation tables, each with its own total. Customers who would have gone elsewhere on price often book the option that suits their budget.
The customer signs to secure the date. Once the move is done, the accepted quote becomes the invoice in one click; update the hours to the actual time and send it off.
Worked example
This is a real eight-page ExtraflowDoc quote from a local removal company to a family moving out of a three-bedroom house to a new home nine miles away in the Portland area, with a packing day, a moving day with four porters and an upright piano, for $4,682.00. It is designed to head off the argument every hourly removal risks: a final bill the family was not expecting.
A room-by-room inventory taken from the video survey lists the main items, the box count and the cubic feet in each room. The family can see what the 26-foot lorry and the nine hours rest on, and the quote asks them to flag anything that changes.
A route map and a two-day schedule set expectations. Packing comes to $1,494.00, with packers by the hour and every type of box priced separately; moving day to $2,348.00, with the crew and lorry by the hour, travel as a fixed charge and the piano as a single item; cover and extras, including full value protection, to $840.00.
A three-row table gives the price at eight hours, at the nine estimated, and the capped price that applies from ten hours upwards, provided the inventory and access are as described. It is the most important table in the quote, and most removals quotes leave it out.
Three packing options are priced side by side, from the family doing all the packing to a full packing service. Payments, a checklist for the week before, common questions, terms on claims and cancellation, and an acceptance block that books the removal round it off.
Removals and haulage examples
The full house removals quote, the invoice after a move, and the quote and invoice a haulier sends to business customers. Click any example to open it.
Moving Quote Example: 3-Bedroom Local Move
A local three-bedroom house move: inventory by room, packing and moving day priced separately, and a capped price.View full exampleCustomer stories
“The Pipedrive integration is seamless. All our client data auto-fills perfectly.”
“ExtraflowDoc saved us hours every week. We send professional cleaning quotes in minutes instead of hours.”
“Best ROI of any software we've purchased. Paid for itself in the first week.”
Integrations
ExtraflowDoc installs into Pipedrive and monday.com, so the quote is built on the deal or item the enquiry created, with both addresses, the moving date and the survey notes already in place.
Open ExtraflowDoc from the deal. The customer, the collection and delivery addresses and custom fields such as moving date, property size or floor level fill the quote, and the signed PDF stays on the deal.
If your removals run on a monday.com board, build the quote from the item. Its columns fill the document, and the booked quote is saved back against the move.
Pricing
Summer is when removal firms take on extra surveyors. ExtraflowDoc charges by documents per month per company rather than per user, so the extra pairs of hands cost nothing more.
£0.00/month
5 documents/month per company
£11.80/month
20 documents/month per company
£19.68/month
35 documents/month per company
FAQ
Including what ExtraflowDoc does not do.
It is software that turns a home survey into a quote the customer can book: the inventory, packing and removal labour, materials, cover, options and terms. ExtraflowDoc does this inside Pipedrive or monday.com, from the deal or item the enquiry created.
No. ExtraflowDoc has no inventory calculator and no video survey tool. You bring the cubic feet, lorry size and hours from your survey, and ExtraflowDoc puts them into the quote alongside the inventory table that explains them.
Yes. Each line has its own unit, so crew time by the hour, travel as a fixed charge and a piano as one item sit on the same quote. For a fixed-price removal, price the whole move as one line or as sections with set totals.
No. ExtraflowDoc has no dispatch board, crew diary or vehicle scheduling. It writes and tracks the documents: the quote, the job sheet for the crew and the invoice.
Yes, as a document tool. Put routes, weights, rates, fuel surcharges and ancillary charges on the quote and send it for signature. It is not a TMS or rate engine: it does not look up rates, tender loads or track consignments.
Yes. Add a quotation table for each packing option, each with its own total, and the customer compares them side by side. Each table is a fixed option; the customer tells you which one to book.
Yes. Turn the accepted quote into an invoice in one click with every line carried across. Adjust the hours and boxes to what was actually used before you send it.
Yes. Price crew and lorry lines from your cost with a markup or a margin. The document details show cost, profit and margin for the move to your team only; columns marked internal stay off the customer's copy.
Yes. The free plan covers 5 documents a month with unlimited users. Paid plans start at £11.80/month for 20 documents, billed per company rather than per surveyor.
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