For commercial printers, sign makers and promotional merchandise suppliers
ExtraflowDoc lets a printer quote a job the customer can sign off: every item with its size, paper stock, colour and finishing, price breaks that show what a longer run saves, artwork and proof deadlines, and print terms in one document.
Free plan available. No credit card required. Or build a quote in your browser with nothing to install.
See it in action
Explore the screenshots for a better understanding — click any screenshot to view it full-screen.
The ExtraflowDoc document editor
Built for the way print is priced
A print quote is as much a specification as a price. When a job comes back wrong, the quote is what both sides turn to when deciding who pays for the reprint.
Size, paper stock, colour (4/4 or 4/0), finishing and quantity for every item, in a table above the price or as fields under each line. The customer checks it before anything goes to press, and the signed quote settles any dispute afterwards.
Set price tiers per product so the unit price falls as the quantity rises, and show the breaks in a table. A customer who sees that 10,000 beer mats cost little more than 5,000 will often go for the bigger run.
File checks, hard-copy proofs, rush charges and delivery sit in their own section, so the customer sees the product price and the extras apart and can choose which extras they actually need.
Leaflets, business cards, banners and window clings for one launch, in sections with their own subtotals. One quote, one approval and one invoice, rather than four quotes to the same customer.
Set your volume discount rules once, and they kick in when a quantity passes the threshold. The discount appears on the line it belongs to, not as an unexplained figure at the bottom.
The customer signs to approve the specification and the price. The accepted quote becomes the invoice in one click, and a delivery note for the boxes comes from the same deal.
Worked example
This is a real six-page ExtraflowDoc quote from a commercial printer in New Hampshire to a craft brewery opening a taproom: leaflets, business cards for twelve staff, 10,000 beer mats, roller banners, posters and window clings, for $3,865.50. Print jobs go wrong in the specification, so this quote gives it more room than the price.
Each item has its size, paper stock, colour, finishing and quantity in a single table, with a request to check every line, because the printer prints exactly what is written there. A gallery shows how each product will look.
A checklist covers bleed, colour mode, resolution and spot UV files, so the job doesn't get held up in prepress. A timeline runs from artwork to delivery, and the quote states plainly that the delivery date relies on the files arriving on time.
Leaflets come to $997.50 after a 5% quantity discount shown on the line, cards and beer mats to $1,356.00, large format to $1,287.00, and prepress, a hard-copy proof and delivery to $225.00. A price-break table shows the leaflets at 2,500, 5,000 and 10,000, and how much less each one costs as the run gets longer.
The terms cover proofs, colour matching, overs and unders, payment and late changes. A short set of common questions and an approval block finish the quote.
Examples priced by quantity
The full commercial print quote, plus a subcontract machining quote that applies the same price-break logic to parts. Click any example to open it.
Printing Quote Example: Brochures, Cards and Banners
Six products for a taproom launch: a specification table, an artwork checklist, price breaks and print terms.View full exampleCustomer stories
“The Pipedrive integration is seamless. All our client data auto-fills perfectly.”
“Very intuitive. Our team was creating professional proposals on day one with zero training.”
“Game changer for our construction business. Complex estimates that used to take hours now take 10 minutes.”
Integrations
ExtraflowDoc installs into Pipedrive and monday.com, so the quote is built on the deal or item the enquiry created, with the customer, the artwork notes and the due date already in place.
Open ExtraflowDoc from the deal. The customer and custom fields such as the event date or delivery address fill the quote, and products from your Pipedrive catalogue come in with their price tiers.
If jobs run on a monday.com board, build the quote from the item. Columns such as quantity, stock and due date fill the document, and the approved quote is saved back to the job.
Pricing
Sales, the trade counter and prepress can all send quotes on one plan. ExtraflowDoc charges by documents per month per company, not per user.
£0.00/month
5 documents/month per company
£11.80/month
20 documents/month per company
£19.68/month
35 documents/month per company
FAQ
Including what ExtraflowDoc doesn't do.
It's software that turns a print enquiry into a quote the customer can approve: each item's specification, quantities and price breaks, prepress and delivery, and print terms. ExtraflowDoc does this inside Pipedrive or monday.com, from the deal or item the enquiry created.
No. ExtraflowDoc is not a print MIS: it does not calculate imposition, sheets, press time or ink. Work out your costs in your estimating system or spreadsheet, and ExtraflowDoc presents the price, the breaks and the specification.
Yes. Set price tiers per product so the unit price changes with quantity, add a table of the breaks, or give each quantity its own quotation table with its own total.
No. There is no customer-facing shop or online ordering. Customers receive the quote as a link or PDF and accept it by e-signature.
Yes. Group them into sections such as leaflets, cards and large format, each with its own subtotal, and the document adds them up together with prepress and delivery.
Yes. Price each product from its cost plus a mark-up or a target margin. The document details show cost, profit and margin to your team, and internal columns keep paper and press costs off the customer's PDF.
Yes. Convert the approved quote into an invoice in one click, with every line carried across. Adjust quantities for overs and unders before you send it.
Yes. The free plan covers 5 documents a month with unlimited users. Paid plans start at £11.80/month for 20 documents, with every feature on every plan, so prepress and counter staff add nothing to the bill.
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