Vehicle, claim and damage up front
VIN, odometer reading, claim number and deductible in a table, then the damage panel by panel. The adjuster finds what they need, and the owner understands what was hit.
EN-CAEnglish (CA)
For collision, auto body and repair shops
Auto repair quoting software for body shops and mechanical repair
ExtraflowDoc lets a shop write an estimate the vehicle owner and the adjuster can both follow: the vehicle and claim, damage panel by panel, parts and labour hours itemized, calibrations and sublets on their own lines, who pays what, and an authorization to start.
- Quotes
- Estimates
- Proposals
- Agreements
- Work orders
- Purchase orders
- Delivery notes
- Invoices
Free plan available. No credit card required. Or build a quote in your browser with nothing to install.
Free plan, no credit cardParts and labour hoursSigned repair authorization
See it in action
What's Inside ExtraflowDoc?
Explore the screenshots for a better understanding — click any screenshot to view it full-screen.
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The ExtraflowDoc document editor
Built for repair estimates
What a collision or auto repair estimate has to get right
A repair estimate has two readers: the owner, who wants the vehicle back and no surprises, and the adjuster, who checks every hour. Writing for both of them is the job.
Parts and labour as sections
OEM or aftermarket parts in one section, body and refinish labour in hours at your rate in another. The estimate matches how you will invoice.
Calibrations and sublets on their own lines
ADAS calibration, wheel alignment and any other sublet work get their own lines. Owners are no longer surprised by what a radar costs after a bumper job.
Who pays what, in one table
Split the total into the deductible and the insurer's share, so the owner knows before work starts what they will pay at pick-up.
A timeline the owner can plan around
Parts arrival, repair, paint, calibration and pick-up as dated milestones. Fewer calls asking when the vehicle will be ready.
A signed authorization to repair
The owner signs the authorization with terms on supplements, parts and storage. When the vehicle leaves, the final invoice comes from the same lines.
Worked example
Anatomy of a real collision repair estimate
This is a real six-page ExtraflowDoc estimate from a collision repair shop in Wilmington, Delaware, after a front-corner accident on a 2022 compact SUV, for $4,632.00 on an insurance claim. A collision estimate has two readers, the vehicle owner and the insurance adjuster, and this one is written for both.
Pages 2 and 3 — the vehicle, the claim and the damage, panel by panel
A summary and a vehicle and claim table identify the vehicle and the claim. Cards list the OEM parts on order. A damage diagram and a panel-by-panel table show what was found on each panel and how it will be repaired.
Page 4 — parts and labour, with hours and rates
OEM parts come to $2,668.00, each on its own line. Labour and services, $1,964.00, show body and refinish hours at the hourly rate, paint and materials, structural measuring, the front radar and camera calibration many owners do not expect, a sublet alignment and the disposal fee.
Pages 5 and 6 — who pays what, the timeline and authorization
A short table splits the total into the owner's $500 deductible and what the insurer pays the shop directly. A repair timeline, a lifetime warranty, terms on supplements, parts and storage, and a repair authorization the owner signs round it out.
Auto repair document examples
The repair estimate, the invoice and the warranty
The full collision repair estimate, the invoice a shop sends when the vehicle is ready, and the repair warranty that comes with it. Click any example to open it.
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Auto Body Repair Estimate Example for Insurance
A front-corner collision: damage panel by panel, OEM parts, labour hours, ADAS calibration and who pays what.View full exampleCustomer stories
From service businesses that quote every day
“ExtraflowDoc saved us hours every week. We send professional cleaning quotes in minutes instead of hours.”
“Best ROI of any software we've purchased. Paid for itself in the first week.”
“The Pipedrive integration is seamless. All our client data auto-fills perfectly.”
Integrations
Quote from the customer record you already keep
ExtraflowDoc installs into Pipedrive and monday.com, so the estimate is built on the deal or item for the vehicle, with the owner, the claim and the photos already on it.
Repair estimates in Pipedrive
Open ExtraflowDoc from the deal. The owner and custom fields such as VIN, vehicle, claim number or insurer fill in the estimate, and the signed authorization stays on the deal.
Repair estimates in monday.com
If your repairs run on a monday.com board, build the estimate right from the item. Its columns fill the document, and the signed estimate is saved back on the repair.
Pricing
Per company, so every estimator and service advisor can quote
Estimators, service advisors and the front counter all quote on one plan. ExtraflowDoc charges by documents per month per company, not per bay.
Free plan
$0.00/month
5 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
Basic plan
$20.69/month
20 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
Standard plan
$34.49/month
35 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
FAQ
Auto repair quoting software: frequently asked questions
Including what ExtraflowDoc does not do.
What is auto repair quoting software?
It is software that turns an inspection into an estimate the owner can authorize: the vehicle and damage, parts and labour, sublets, who pays what and terms. ExtraflowDoc does this inside Pipedrive or monday.com, from the deal or item for the vehicle.
Does it include a parts catalogue or labour time guide?
No. ExtraflowDoc has no parts database, labour-time guide or VIN decoder, and it is not a collision estimating system like the ones insurers use. Bring your own parts and hours, and ExtraflowDoc presents them and gets them signed.
Does it send estimates to insurers?
No. There is no connection to insurer platforms. You can send the estimate PDF or link to the adjuster yourself, and include the claim number and deductible in the document.
Is it a shop management system?
No. It does not schedule bays, track technician time or manage parts inventory. It writes and tracks the estimate, the authorization, the purchase orders for parts and the invoice.
Can I price labour in hours at different rates?
Yes. Put body, refinish and mechanical labour on separate lines, each with its own hours and rate, and paint materials by the refinish hour if that is how you charge.
Can I add photos of the damage?
Yes. Each line can hold several photos, and full-width image sections show the damage with a description.
Can I see my margin on a repair?
Yes. Enter the parts cost and add your markup or margin on each line; labour carries your rate. The document details show cost, profit and margin to your team, and cost columns marked internal are left off the owner's copy.
Is there a free plan for a small repair shop?
Yes. The free plan covers 5 documents a month with unlimited users. Paid plans start at $20.69/month for 20 documents, priced per shop, not per service advisor.
Ready for the next vehicle?