Construction quoting software for builders and contractors

It's software that turns a costed job into a priced document a client can accept: line items for labor, materials, plant and subcontractor packages, a markup or margin applied where you want it, and a professional PDF with your scope of work and terms attached. ExtraflowDoc does that from the deal you already track the job in, so the quote starts from real client and site data rather than last month's Word file.

That's the normal way to build a quote in ExtraflowDoc. Every line item is priced on its own, so supplied materials, your crew's labor, hired plant and each subcontractor package sit on separate lines with their own quantity, unit price, tax and markup. The client sees an itemized breakdown; you see where the margin actually is.

Enter the sub's price as the line cost and price that line from cost plus markup, or from a target profit margin if you would rather work backwards from the percentage you need to hold. Each line carries its own figure, so a 10% handling margin on the electrical package and 22% on materials live happily in the same quote.

No. ExtraflowDoc is not takeoff or measurement software — it won't read a PDF drawing, scale it, or count fittings off a plan. It takes over once the quantities are known: pricing them, applying markup and margin, producing the client-facing document, and collecting the signature. Builders typically keep their takeoff tool or spreadsheet for measurement and use ExtraflowDoc for everything after it.

Yes. Use a separate pricing table per phase — tear-off, groundworks, first fix, second fix, finishes — each with its own subtotal, and lay two tables side by side when you're quoting a standard and an upgraded specification. The client reads the quote in the order the job will run instead of scanning one long list.

Yes, with calculated columns. Add a formula column for area × rate, crew × days × day rate, or weeks × weekly hire charge, and the totals recalculate when the input changes. That covers the pricing a flat per-unit rate can't hold — screed and render by the square metre, supervision by the week, scaffold by the hire period.

Yes. ExtraflowDoc runs in a browser on a phone or tablet with nothing to install, so you can finish the quote in the van, share a secure link or a PDF, and request the signature before you leave. Signatures come with email verification, a timestamp and an audit trail, and the status updates in real time as the client opens and signs.

The signed document stays as it is — that's the point of it. For extra work you issue a new priced document against the same job and keep both on the record, so the original scope, the agreed figure, and everything added afterwards are all evidenced. ExtraflowDoc has no automated variation workflow that revises a signed quote in place; it keeps a document trail instead.

You can state the schedule in the document — a payment details block and a terms section spell out the deposit, the stage payments and any retention before the client signs. ExtraflowDoc doesn't collect the money or raise the stage invoices for you automatically: when a stage completes you create the invoice from the same line items, which takes a click from a won quote.

Yes. Purchase orders, work orders and delivery notes are document types in the same editor as the quote, so the materials you have just quoted can go out to the merchant without being retyped, and the numbers on the order match the numbers the client approved.

Not directly. ExtraflowDoc's native integrations are Pipedrive and monday.com; it produces PDFs you attach to your accounting workflow. If your quotes and invoices have to originate inside your accounting package, ExtraflowDoc isn't the right fit today — worth knowing before you install it rather than after.

ExtraflowDoc's free plan covers 5 documents a month per company with unlimited users — enough for a one- or two-person outfit quoting a handful of jobs. Paid plans start at $20.69/month for 20 documents, and because billing is per company rather than per seat, putting every estimator and site manager on it doesn't change the price.