For print shops, sign shops and promotional products suppliers
ExtraflowDoc lets a print shop quote a job the customer can sign off: every item with its size, stock, colour and finishing, price breaks that show what a bigger run saves, proof and file deadlines, and print terms in a single document.
Free plan available. No credit card required. Or build a quote in your browser with nothing to install.
See it in action
Explore the screenshots for a better understanding — click any screenshot to view it full-screen.
The ExtraflowDoc document editor
Built for the way print is priced
A print quote is as much a spec sheet as a price. When a job comes back wrong, the quote is what both sides read to decide who pays for the reprint.
Size, paper stock, colour (4/4 or 4/0), finishing and quantity for every item, in a table above the price or as fields under each line. The customer checks them before you print, and the signed quote settles any argument later.
Set price tiers per product so the unit price drops as the quantity climbs, and show the breaks in a table. A customer who sees that 10,000 coasters cost only a little more than 5,000 often orders the larger run.
File checks, hard-copy proofs, rush charges and delivery get their own section, so the customer sees the product price and the extras separately and can decide which extras they need.
Brochures, business cards, banners and window clings for one launch, in sections with their own subtotals. One quote, one approval and one invoice, instead of four quotes for the same customer.
Set volume discount rules once, and they apply as soon as a quantity crosses the threshold. The discount shows on the line it belongs to, not as an unexplained number at the bottom.
The customer signs to approve the specs and the price. The accepted quote turns into the invoice in one click, and a packing slip for the boxes comes from the same deal.
Worked example
This is a real six-page ExtraflowDoc quote from a commercial print shop in New Hampshire to a craft brewery opening a taproom: brochures, business cards for twelve staff, 10,000 coasters, retractable banner stands, posters and window clings, for $3,865.50. Print jobs go wrong in the specs, so this quote spends more space on them than on the price.
Every item lists its size, paper stock, colour, finishing and quantity in one table, along with a request to check each line, because the shop prints exactly what's written. A gallery shows what each product will look like.
A checklist covers bleed, colour mode, resolution and spot UV files, so the job doesn't stall in prepress. A timeline runs from files to delivery, and the quote says plainly that the delivery date depends on the files arriving on time.
Brochures come to $997.50 after a 5% quantity discount shown on the line, cards and coasters to $1,356.00, large format to $1,287.00, and prepress, a hard-copy proof and delivery to $225.00. A price break table shows the brochures at 2,500, 5,000 and 10,000, and how the cost per piece drops as the run grows.
Terms cover proofs, colour matching, overs and unders, payment and late changes. A handful of common questions and an approval block wrap up the quote.
Quantity-priced examples
The full commercial print quote, plus a machine shop quote that uses the same price-break logic for parts. Click any example to open it.
Printing Quote Example: Brochures, Cards and Banners
Six products for a taproom opening: a spec table, an artwork checklist, price breaks and print terms.View full exampleCustomer stories
“The Pipedrive integration is seamless. All our client data auto-fills perfectly.”
“Very intuitive. Our team was creating professional proposals on day one with zero training.”
“Game changer for our construction business. Complex estimates that used to take hours now take 10 minutes.”
Integrations
ExtraflowDoc installs into Pipedrive and monday.com, so the quote is built on the deal or item the request created, with the customer, the artwork notes and the due date already there.
Open ExtraflowDoc from the deal. The customer and custom fields like the event date or shipping address fill in the quote, and products from your Pipedrive catalogue come in with their price tiers.
If jobs run on a monday.com board, build the quote right from the item. Columns like quantity, stock and due date fill the document, and the approved quote is stored back on the job.
Pricing
Sales, the front counter and prepress can all send quotes on one plan. ExtraflowDoc charges by documents per month per company, not per user.
$0.00/month
5 documents/month per company
$20.69/month
20 documents/month per company
$34.49/month
35 documents/month per company
FAQ
Including what ExtraflowDoc doesn't do.
It's software that turns a print request into a quote the customer can approve: each item's specs, quantities and price breaks, prepress and delivery, and print terms. ExtraflowDoc does this inside Pipedrive or monday.com, from the deal or item the request created.
No. ExtraflowDoc is not a print MIS: it does not calculate imposition, sheets, press time or ink. Work out the cost in your estimating system or spreadsheet, and ExtraflowDoc presents the price, the breaks and the specs.
Yes. Set price tiers per product so the unit price changes with quantity, add a table of the breaks, or give each quantity its own quotation table with its own total.
No. There is no customer storefront or online ordering. Customers get the quote by link or PDF and accept it by e-signature.
Yes. Group them into sections like brochures, cards and large format, each with its own subtotal, and the document totals them together with prepress and delivery.
Yes. Price each product from its cost plus a markup or a target margin. The document details show cost, profit and margin to your team, and internal columns keep paper and press costs off the customer's PDF.
Yes. Convert the approved quote into an invoice in one click, with every line carried over. Adjust quantities for overs and unders before you send it out.
Yes. The free plan covers 5 documents a month with unlimited users. Paid plans start at $20.69/month for 20 documents, with every feature on every plan, so prepress and counter staff add nothing to the bill.
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