The inventory behind the estimate
A room-by-room table of the major items, box count and cubic feet explains the truck size and the hours. If a full garage shows up on moving day, the quote shows what was agreed to.
EN-CAEnglish (CA)
For moving companies and trucking carriers
Moving quoting software for residential moves and freight
ExtraflowDoc lets a moving company quote a move the customer can rely on: the inventory behind the truck and the hours, crew time separate from boxes and supplies, what happens if the move runs over, and a signature that locks in the date.
- Quotes
- Estimates
- Proposals
- Agreements
- Work orders
- Purchase orders
- Delivery notes
- Invoices
Free plan available. No credit card required. Or build a quote in your browser with nothing to install.
Free plan, no credit cardHourly and flat rates on one quoteE-signatures included
See it in action
What's Inside ExtraflowDoc?
Explore the screenshots for a better understanding — click any screenshot to view it full-screen.
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The ExtraflowDoc document editor
Built around how moves get priced
What a moving quote needs to get right
Most moving complaints come down to the final bill. A quote that shows how the price was built, and where it tops out, is the cheapest dispute you will ever sidestep.
Packing day and moving day in their own sections
Packers by the hour and boxes by type in one section, crew and truck by the hour in the next, valuation coverage and extras in a third. Each has its own subtotal, so the customer sees what packing on their own would save.
Hourly, flat and per-item pricing on one quote
Crew labour by the hour, travel as a flat fee, a piano as a single item, boxes by the piece. Each line keeps its own unit, so the total adds up the way the move is really billed.
A not-to-exceed price, in writing
Include a short table of what the customer pays if the move takes an hour less, runs as estimated or goes longer, along with the ceiling. It is saved as a section, so it rides along on every hourly quote.
Packing options, side by side
Price “you pack”, “kitchen only” and full-service packing as separate quotation tables, each with its own total. Customers who might have walked over price often book the option that fits what they can spend.
Booked on signature, invoiced from the quote
The customer signs and the date is locked in. After the move, the accepted quote turns into the invoice in one click; swap in the actual hours and send it.
Worked example
Anatomy of a real moving quote
This is a real eight-page ExtraflowDoc quote from a local moving company to a family moving out of a three-bedroom house to a place nine miles away in the Portland area, with a day of packing, a moving day with four movers and an upright piano, for $4,682.00. It is set up to prevent the dispute every hourly move risks: a final bill the family never saw coming.
Page 3 — the inventory behind the truck and the hours
A room-by-room inventory from the virtual survey lists the major items, the box count and the cubic feet in each room. The family can see what the 26-foot truck and the nine hours are based on, and the quote asks them to speak up if anything changes.
Pages 4 to 6 — the route, two days, and hourly labour separate from materials
A route map and a two-day schedule set expectations. Packing comes to $1,494.00, with packers by the hour and every box type priced on its own; moving day to $2,348.00, with crew and truck by the hour, travel as a flat fee and the piano as a single item; protection and extras, full value protection included, to $840.00.
Page 6 — what the family pays if the move runs short or long
A three-row table shows the price at eight hours, at the nine estimated, and the not-to-exceed price that kicks in at ten hours or more, as long as the inventory and access match the description. It is the most important table in the quote, and most moving quotes skip it.
Pages 7 and 8 — packing options, payments and terms
Three packing options are priced side by side, from the family packing everything themselves to full-service packing. Payments, a checklist for the week before, common questions, terms on claims and cancellation, and an acceptance block that books the move close it out.
Moving and freight examples
The moving quote, the invoice, and trucking
The complete residential moving quote, the invoice sent after a move, and the quote and invoice a trucking carrier sends its business customers. Click an example to open it.
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Moving Quote Example: 3-Bedroom Local Move
A local three-bedroom move: inventory by room, packing and moving day priced separately, and a not-to-exceed price.View full exampleCustomer stories
From service companies that quote every day
“The Pipedrive integration is seamless. All our client data auto-fills perfectly.”
“ExtraflowDoc saved us hours every week. We send professional cleaning quotes in minutes instead of hours.”
“Best ROI of any software we've purchased. Paid for itself in the first week.”
Integrations
Quote from the estimate visit you already logged
ExtraflowDoc installs into Pipedrive and monday.com, so the quote is built on the deal or item the inquiry created, with both addresses, the move date and your estimate notes already there.
Moving quotes in Pipedrive
Launch ExtraflowDoc from the deal. The customer, the origin and destination addresses and custom fields like move date, home size or stairs fill in the quote, and the signed PDF stays on the deal.
Moving quotes in monday.com
If your moves run on a monday.com board, build the quote right from the item. Its columns fill the document, and the booked quote is saved back on the move.
Pricing
Priced per company, so every estimator can quote
Moving companies add estimators for the summer rush. ExtraflowDoc bills by documents per month per company, not per user, so the extra help costs nothing more.
Free plan
$0.00/month
5 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
Basic plan
$20.69/month
20 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
Standard plan
$34.49/month
35 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
FAQ
Moving quoting software: common questions
Including what ExtraflowDoc does not do.
What is moving quoting software?
It is software that turns an in-home estimate into a quote the customer can book: the inventory, packing and moving labour, supplies, valuation coverage, options and terms. ExtraflowDoc does this inside Pipedrive or monday.com, from the deal or item the inquiry created.
Does it calculate cubic feet or truck size from an inventory?
No. ExtraflowDoc has no inventory calculator or virtual survey tool. You bring the cubic feet, truck size and hours from your estimate, and ExtraflowDoc puts them on the quote next to the inventory table that backs them up.
Can I quote hourly and flat-rate moves?
Yes. Every line has its own unit, so crew labour by the hour, travel as a flat fee and a piano as one item all fit on the same quote. For a flat-rate move, price the entire move as one line or as sections with fixed totals.
Does it dispatch crews or schedule trucks?
No. ExtraflowDoc has no dispatch board, crew calendar or truck scheduling. It creates and tracks the documents: the quote, the crew's work order and the invoice.
Can I use it for freight quotes?
Yes, as a document tool. Put lanes, weights, rates, fuel surcharges and accessorial charges on the quote and send it out for signature. It is not a TMS or rate engine: it does not look up rates, tender loads or track shipments.
Can I offer packing options?
Yes. Add a quotation table for each packing option, each with its own total, and the customer compares them side by side. Each table is a set option; the customer lets you know which one to book.
Can the quote turn into the invoice after the move?
Yes. Convert the accepted quote to an invoice in one click with every line brought over. Update the hours and boxes to what was really used before sending it.
Can I see my margin on a move?
Yes. Build crew and truck lines from your cost with a markup or a margin. The document details show cost, profit and margin on the move to your team only; columns flagged internal never reach the customer's copy.
Is there a free plan for a small moving company?
Yes. The free plan covers 5 documents a month with unlimited users. Paid plans start at $20.69/month for 20 documents, billed per company and not per estimator.
Ready for your next estimate visit?