Scope before price
A scope of work, a before-and-after image and a table of what changes in the room come first. The client agrees to the room, and the numbers that follow are tied to something they can picture.
EN-CAEnglish (CA)
For renovation contractors and renovators
Renovation quoting software for contractors: kitchens, bathrooms and whole-home renos
ExtraflowDoc helps a renovation contractor quote a room the client can't see yet: the scope, the before and after, selections and allowances that spell out what happens if the client chooses differently, a contingency on its own line, and a signature to get started.
- Quotes
- Estimates
- Proposals
- Agreements
- Work orders
- Purchase orders
- Delivery notes
- Invoices
Free plan available. No credit card required. Or build a quote in your browser with nothing to install.
Free plan, no credit cardAllowances and contingencyE-signatures included
See it in action
What's Inside ExtraflowDoc?
Explore the screenshots for a better understanding — click any screenshot to view it full-screen.
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The ExtraflowDoc document editor
Built for renovation work
What a renovation estimate has to get right
Renovation clients worry about two things: what the room will look like, and whether the price will climb once the walls are open. A good estimate answers both before they ask.
Allowances that explain themselves
Mark vanities, fixtures and lighting as allowances, and add a short table showing what happens when the client picks something cheaper or pricier. Change orders stop turning into arguments.
Each trade a section with its own subtotal
Demolition, plumbing and electrical, tile, fixtures: each trade is a section with its own subtotal, so the client sees where the money goes and your subtrades' prices stay traceable.
Contingency out in the open
Put the contingency for hidden conditions on its own line with the percentage in its name. Clients accept a stated contingency far more readily than a surprise change order.
Budget, standard and premium versions
Price the same room two or three ways in separate quotation tables, each with its own total. The client compares finishes and budgets without asking you to redo the estimate.
Signed, then billed by milestone
Add a milestone payment schedule and send the estimate for e-signature. When work starts, the accepted estimate becomes the first invoice in one click.
Worked example
Anatomy of a real renovation estimate
This is a real ten-page ExtraflowDoc estimate from a renovation company in Charlotte to homeowners turning a dated hall bathroom into a curbless shower room with a double vanity and heated floors, for $27,128.00. Renovation clients are buying a room they can only imagine, and they worry the bill will grow, so this estimate addresses both.
Pages 2 to 5 — the cover letter, the scope and the room before and after
A cover letter and a one-page summary lead into the scope of work. A before-and-after page and a table of what changes in the bathroom follow, then the new layout and the selections the client has made, so the price that comes next is tied to a picture.
Pages 6 and 7 — five sections, with allowances marked as allowances
Demolition and prep come to $5,250.00, plumbing and electrical to $5,466.00, tile and the shower to $7,682.00. Fixtures and finishes, $6,260.00, are mostly allowances: the vanity, countertop, toilet, shower trim and lighting carry a budget, not a model. A contingency of about 10%, $2,470.00, gets its own line.
Page 8 — how an allowance changes the price
A three-row table shows what happens when the client picks something under, at or over an allowance: a $1,900 vanity on a $2,200 allowance is credited, and a $1,100 shower set on a $650 allowance costs the difference at cost. The schedule comes next.
Pages 9 and 10 — payments, questions and the go-ahead
A payment schedule, the questions homeowners ask about living through a renovation and a short page on what the estimate does and doesn't promise end with an acceptance block.
Renovation document examples
The bathroom estimate, and other rooms
The full bathroom renovation estimate, a kitchen renovation estimate, a general job estimate and a deck estimate for the outside of the house. Click any example to open it.
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Bathroom Remodel Estimate Example: Curbless Shower
A curbless shower room: scope, before and after, five priced sections, allowances explained and a contingency.View full exampleCustomer stories
From a builder, a cabinetmaker and a roofer
“Game changer for our construction business. Complex estimates that used to take hours now take 10 minutes.”
“Very intuitive. Our team was creating professional proposals on day one with zero training.”
“Best ROI of any software we've purchased. Paid for itself in the first week.”
Integrations
Quote from the consultation you already logged
ExtraflowDoc installs into Pipedrive and monday.com, so the estimate is built on the deal or item the consultation created, with the address, the photos and the client's wish list already in place.
Renovation estimates in Pipedrive
Open ExtraflowDoc from the deal. The homeowner, the address and custom fields such as room, budget range or year built fill the estimate, and the signed PDF stays on the deal for the project manager.
Renovation estimates in monday.com
If your projects run on a monday.com board, build the estimate from the item. Its columns fill the document, and the signed estimate is saved back to the project.
Pricing
Per company, so sales and project managers can both quote
Designers, salespeople and the project managers who write change orders all share one plan. ExtraflowDoc charges by documents per month per company, not per user.
Free plan
$0.00/month
5 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
Basic plan
$20.69/month
20 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
Standard plan
$34.49/month
35 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
FAQ
Renovation quoting software: frequently asked questions
Including what ExtraflowDoc does not do.
What is renovation quoting software?
It is software that turns a consultation into an estimate a homeowner can sign: the scope, the trades priced by section, allowances, a contingency, a schedule and payments. ExtraflowDoc does this inside Pipedrive or monday.com, from the deal or item the inquiry created.
Does it do takeoffs from plans or 3D design?
No. ExtraflowDoc does not measure from plans, draw layouts or render rooms. Bring the quantities and renderings from your own tools, and ExtraflowDoc puts them into an estimate with the prices, allowances and terms around them.
How do I show allowances?
Name the line as an allowance, such as a vanity allowance, and add a short table explaining what happens under, at or over it. The example on this page does exactly that, so the client understands a change before it happens.
Can I send change orders later?
Yes. A change order is a short document of its own, built from the same deal and sent for e-signature, so the original estimate and every change are kept together on the job.
Does it schedule crews or track job costs?
No. There is no crew calendar, no time tracking and no job costing against the budget. The estimate can include a schedule section for the homeowner; tracking the work happens in your project tool.
Can I see my margin by trade?
Yes. Enter subtrade and material costs and add your markup or target margin on each line. The document details show your team cost, profit and margin for the whole job, and cost columns marked internal never reach the homeowner.
Can I show the client budget and premium versions?
Yes. Add a quotation table for each version, each with its own total. Each table is fixed; the homeowner reads them side by side and tells you which one to build.
Is there a free plan for a small renovation company?
Yes. The free plan covers 5 documents a month with unlimited users, and paid plans start at $20.69/month for 20 documents, enough for a busy season of estimates and change orders.
Ready for the next consultation?