Prep, line by line
Washing, scraping by the square foot, rotted boards by the linear foot, caulking and spot priming: each prep step gets its own line, so the homeowner sees what a cheaper painter skips.
EN-CAEnglish (CA)
For painting contractors
Painting quoting software for interior and exterior painting contractors
ExtraflowDoc lets a painting contractor quote what sets a good job apart from a cheap one: the prep line by line, every surface measured, the paint schedule, the house before and after, paint lines side by side and a signature right in the driveway.
- Quotes
- Estimates
- Proposals
- Agreements
- Work orders
- Purchase orders
- Delivery notes
- Invoices
Free plan available. No credit card required. Or build a quote in your browser with nothing to install.
Free plan, no credit cardPrep and painting as sectionsE-signatures included
See it in action
What's Inside ExtraflowDoc?
Explore the screenshots for a better understanding — click any screenshot to view it full-screen.
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The ExtraflowDoc document editor
Built for how painting is sold
What a painting estimate has to get right
Every painter uses paint. What homeowners actually compare is the prep, and an estimate that hides it in one number loses to one that spells it out.
Prep, painting and materials as sections
Separate subtotals for prep, painting and materials, plus lead-safe work on older homes. The estimate reads in the order the job gets done.
Surfaces in their own units
Siding by the square foot, trim by the linear foot, windows and doors by the piece. Every line keeps its unit, and a scope change is one quantity.
Before and after, and the colours
Add a photo of the house today and a rendering in the new colours, with a paint schedule naming primer, finish, sheen and coats for every surface.
Good, better, best paint
Lay out standard, premium and top-line paint as options, with the price difference and how long each one lasts. Homeowners often pick the longer-lasting paint when it is right there on the page.
Signed on site
Send the estimate for e-signature from a phone at the house. Once the job is done, the accepted estimate becomes the invoice in one click.
Worked example
Anatomy of a real exterior painting estimate
This is a real six-page ExtraflowDoc estimate from a painting contractor in Portland, Oregon, to homeowners repainting the exterior of a 1952 bungalow in deep navy with white trim, for $12,340.00. Homeowners compare painting estimates on prep, since that is where cheap jobs cut corners, so this one lays the prep out in detail.
Pages 2 and 3 — what was measured, and the house before and after
A summary gives the total, the area and the time on site, and explains why a house built before 1978 calls for lead-safe work. A table lists each surface with its measurement and condition. A before-and-after page shows the house in its new colours, and a paint schedule names the primer, finish, sheen and coats for every surface.
Pages 4 and 5 — prep, lead-safe work, painting and materials
Prep comes to $3,388.00, with scraping by the square foot and rotted boards by the linear foot. Lead-safe work is a section of its own, $920.00. Painting, $6,652.00, prices siding by the square foot, trim by the linear foot and windows by the piece; materials come to $1,380.00. Three paint lines then show how price and lifespan change.
Page 6 — exclusions, terms and acceptance
What is included and what is not, then terms covering hidden rot, weather, payments and the warranty, and an acceptance block.
Painting and exterior examples
The painting estimate, the painting quote and the rest of the exterior
The complete exterior painting estimate, a painting quote template, plus pressure washing and siding estimates for the same house. Click any example to open it.
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Painting Estimate Template: Exterior House Repaint
A 1952 bungalow repainted: prep line by line, lead-safe work, before and after, a paint schedule and three paint lines.View full exampleCustomer stories
From trade businesses quoting homeowners every week
“Best ROI of any software we've purchased. Paid for itself in the first week.”
“ExtraflowDoc saved us hours every week. We send professional cleaning quotes in minutes instead of hours.”
“Very intuitive. Our team was creating professional proposals on day one with zero training.”
Integrations
Quote from the walkthrough you already logged
ExtraflowDoc installs into Pipedrive and monday.com, so the estimate is built on the deal or item your walkthrough created, along with the address, the photos and the colours you talked about.
Painting estimates in Pipedrive
Open ExtraflowDoc from the deal. The homeowner, the address and custom fields like year built, square footage or colours fill in the estimate, and the signed PDF stays on the deal.
Painting estimates in monday.com
If your jobs run on a monday.com board, build the estimate from the item. Its columns fill in the document, and the signed estimate is saved back to the job for the crew.
Pricing
Per company, so every estimator and crew lead can quote
Estimators and crew leads pricing touch-ups share one plan. ExtraflowDoc charges by documents per month per company, not per painter.
Free plan
$0.00/month
5 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
Basic plan
$20.69/month
20 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
Standard plan
$34.49/month
35 documents/month per company
- Estimates
- Quotes
- Proposals
- Invoices
- Agreements
- Purchase Orders
- Delivery Notes
- Work Orders
- Custom Documents
- Templates
- Integration with Pipedrive
- Integration with monday.com
- E-Signatures
- CPQ
- Tiered Pricing
- Volume Discounts
- Multiple Taxes
- Pricing Engine for line items (Price, Price + Markup, Price + Profit Margin)
FAQ
Painting quoting software: frequently asked questions
Including what ExtraflowDoc does not do.
What is painting quoting software?
It is software that turns a walkthrough into an estimate the homeowner can sign: measured surfaces, prep, painting and materials, colours, options and terms. ExtraflowDoc does it inside Pipedrive or monday.com, from the deal or item the inquiry created.
Does it measure a house from photos or satellite images?
No. ExtraflowDoc has no measuring tool. Bring the square footage and linear feet from your own measurements or an aerial report, and ExtraflowDoc prices and presents them.
Does it calculate how many litres of paint I need?
No. There is no paint-coverage calculator. Put materials on their own line or section at the amount you estimate, and the customer sees them beside the labour.
Can I show before-and-after images?
Yes. Add photos of the house today and a colour rendering to the estimate, as line item images or as a full-width section with a description.
Can I offer standard and premium paint?
Yes, through a pricing options section that shows the difference for each paint line, or through separate quotation tables, each with its own total.
Does it schedule crews?
No. ExtraflowDoc has no crew calendar or job scheduling. It writes and tracks the estimate, the work order and the invoice, while scheduling stays in your own tool.
Can I see my margin on a job?
Yes. Price labour and materials from cost with a markup or margin, and the document details show your team the cost, profit and margin. Internal columns keep crew rates off the homeowner’s PDF.
Is there a free plan for a small painting company?
Yes. The free plan covers 5 documents a month with unlimited users. Paid plans start at $20.69/month for 20 documents, enough for a crew quoting a few houses a week.
Ready for the next walkthrough?