Agreement example · Plant hire

Equipment Rental Agreement Example

A 5-page equipment rental agreement for lifts and a track loader: 4-week rates, delivery, damage waiver, extension rates, condition checks and rental terms.

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At a glance

This example in numbers

About this example

This example is the hire agreement a plant hire company sends a main contractor for a retail shop fit-out. It hires out two small scissor lifts, a tall scissor lift, a 45-foot (about 14 m) boom lift and a compact tracked loader with pallet forks for four weeks, with delivery and collection, a damage waiver and Florida sales tax.

Most hire disputes start at return, so this agreement settles the details before the machines arrive. A comparison of the three platforms helps the crew use the right one, a rate table shows what an extension costs, and a checklist covers what the driver and the site manager check together at delivery and return. The terms cover trained operators, where the machines may be used, what the damage waiver does and does not cover, breakdowns, off-hire times and extra charges.

Who it is for

Plant and tool hire companies and contractors who hire out access platforms, loaders and other machines by the day, week or month.

Inside and how to use it

What this example contains, and how to make it yours

What's inside

  • A split title with the hire period, units, deposit and total
  • A side-by-side comparison of the three platforms
  • 4-week hire charges, delivery and collection, damage waiver and tax
  • Day, week and 4-week rates for extensions
  • Condition checks at delivery and at return
  • Hire terms on operators, damage waiver, breakdowns and return

How to adapt it

  • Put the fleet numbers on the agreement, not just the models
  • Say exactly what the damage waiver does not cover
  • Set the off-hire time that stops the charges
  • Check condition together at delivery and at return

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