Service agreement example · Property management

Property Management Agreement Example

A 5-page property management agreement for a 12-unit building: scope, a fee estimate, the owner's money flow, repair approval limits and terms.

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At a glance

This example in numbers

About this example

This example is a property management agreement between a licensed US management company and the owner of a 12-unit apartment building. The manager charges 8% of rent collected, half a month's rent for each new lease, a flat renewal fee and a small fee for annual inspections, and the agreement estimates the first year's fees from the current rent roll and lease dates.

Owners worry about two things: where their money goes and who can spend it. So this agreement shows how rent moves through a client money account to the owner by the 15th of each month, keeps a $3,000 repair reserve, and sets repair approval limits by the size of the job. It also lists fees the manager does not charge, the statements the owner receives every month and every year, and terms on renewal, licensing and client funds, fair housing, insurance and handover.

Who it is for

Letting and managing agents who manage rental buildings for landlords, and landlords comparing management agreements.

Inside and how to use it

What this example contains, and how to make it yours

What's inside

  • A photo title page with the property
  • The property, rent roll, fee and reserve at a glance
  • What is and is not managed
  • An estimate of first-year fees and fees not charged
  • How rent moves through the client account, and repair approval limits
  • Landlord reports, terms and signatures

How to adapt it

  • Estimate the first year's fees from the real rent roll
  • Show how and when the landlord gets paid
  • Set repair approval limits by cost
  • List the fees you do not charge

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