Cleaning Proposal Template: Medical Office Building

About this example

This example is the proposal a commercial cleaning company sends the managing agent of a three-storey medical office building near Cleveland, Ohio: nightly cleaning of 32,000 square feet and 14 tenant suites, a daytime cleaner through clinic hours, consumables, and quarterly floor care, to replace a contractor the tenants have complained about.

A cleaning contract is won by showing the client you understood what went wrong before, so the proposal opens with a letter that names the problems and the plan that fixes them. It restates the building, the failures and what success would look like, then sets out how the night team cleans clinical areas: hospital-grade disinfectants, colour-coded microfibre, bloodborne pathogens training and a nightly touchpoint checklist. A table gives every area, how often it is cleaned and what is done, and says that clinical waste stays with licensed carriers. The team, a 30-day mobilisation plan, an annual price with Ohio sales tax, the equal monthly invoice, and terms on renewal, recleaning and insurance complete it.

Who it is for

Commercial cleaning companies that tender for office, medical, school and other building contracts with written proposals.