Proposal example · Event management
A 10-page event proposal for a 220-person corporate kickoff: programme, venue and rooms, production, itemised pricing, payment schedule and terms.
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Event proposal
All 10 pages of the document. Click any page to bring it forward or open it full-screen.
At a glance
Proposal
Event management
10
$339,434.42
This example is the proposal an event management agency sends a medical device company for its annual sales kick-off: 220 delegates, three days at a beach resort on Oahu, a product launch in the plenary session, four rotating breakouts, a team afternoon on the water and an awards dinner to close.
Corporate clients choose an agency on how well it understood the brief and how clearly it shows the money, so the proposal opens with a letter that restates the client's two goals and builds the programme around them. A day-by-day programme table, a ballroom floor plan and a list of the rooms on hold show the client exactly what it is buying. Production gets its own page, from the stage and the crew to the livestream for remote reps. The price is itemised by venue and catering, production, ground and activities, and staff and management, with Hawaii general excise tax applied, then a clear list of what is not included, a three-step payment schedule, answers about wet-weather plans and delegate numbers, and terms on changes, cancellation and suppliers.
Event planners, destination management companies and agencies that pitch conferences, kick-offs, incentive trips and other corporate events to clients.
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